Archivist and Records Manager Apprentice

Reporting to the Archives, Records and Information Compliance Manager, you will get involved in the real work of BAS’ Archives Service, helping colleagues to deliver projects that manage our collections, provide access to them and engage a wide range of people.

The apprentice will be involved in the core work of the BAS Archives and multiple projects, all of which enable effective management, access and preservation of our collections, develop records management and help ensure effective information governance within BAS.

Key Responsibilities:

Managing Archives and Records:

Process new accessions and update archive records Support the care and preservation of digital and physical records Assist in classifying, selecting, and storing records to recognised standards Ensure compliance with data protection, copyright, and IP legislation

Providing Access:

Catalogue records in line with professional standards Support digitisation projects, including metadata creation Facilitate research access and administer use licences

Engagement and Outreach:

Help plan events and activities to promote the BAS Archives Create content for public and academic audiences Support funding applications and externally funded projects

Training:

What you will learn:

As an apprentice, you will develop the Knowledge, Skills and Behaviours (KSBs) defined in the Level 7 Archivist and Records Manager apprenticeships standard.

The programme includes a three-year learning period followed by a six-month assessment phase. You’ll spend four days a week gaining practical experience with the BAS Archives team, and one day per week on structured off-the-job learning.

Off-the-job learning activities include:

Attending in-person training sessions every 12 weeks at Westminster Adult Education Service in London, NW8 8LW Joining fortnightly online sessions via Microsoft Teams Completing a self-directed study and building a portfolio of evidence for your end-point assessment

This role is based at BAS Cambridge, with some flexibility for remote working depending on business needs and project requirements.

About Westminster Adult Education Service:

Westminster Adult Education Service is the sole approved provider of the Level 7 Archivist and Records Manager apprenticeship. They have extensive experience delivering successful training across a variety of sectors and consistently receive five-star employer ratings via the Government’s apprenticeship service.

As specialists in Cultural Heritage apprenticeships, they are well equipped to support your development throughout the programme. Learn more: www.waes.ac.uk/partnerships/apprenticeships. 

Training Outcome:

The apprenticeship is for a fixed-term period. Subject to availability of open positions and candidate performance, we would expect there to be ongoing employment opportunities within BAS/UKRI upon successful completion of the apprenticeship.

Employer Description:
UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation. Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

Working Hours :
Monday to Friday, 37 hours per week, working hours TBC

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Patience,Physical fitness