Finance Assistant Apprentice

Accounts Payable Responsibilities

Assist with the processing of vendor invoices into Chrome River, including those in relation to taxis & courier expenses Assist with the processing of all postage charges into the 3E system Assist with the reconciliation of vendor account statements research and communicate all discrepancies where necessary Review and update the vendor listing, ensuring all information is accurate and complete Assist with maintenance of all vendor existing accounts, ensuring each is current and paid within the agreed vendor payment terms Assist with the review and set-up of all new vendor account requests in accordance with firm policy, completing of background checks where necessary Respond to all vendor and internal customer AP enquiries as-and-when required Handle any appropriate ad-hoc queries and reporting requests as appropriate

Cashiering Responsibilities:

Review and report all bank account balances on a daily basis Assist with the preparation of the daily reconciliation of all bank accounts Assist with the compilation and preparation of the weekly cash flow forecast as required Assist with the preparation of any CHAPS & International payments where required Review the SRA report on a regular basis to determine the need for any urgent fee disbursement payments Assist with the distribution of all corporate card applications to all new joiners Respond to all vendor and internal customer cashiering enquiries as-and-when required Handle any appropriate ad-hoc queries and reporting requests as appropriate

Billing Responsibilities:

Assist Billing Coordinators with time adjustments, narrative reviews and transferring between task codes and workstreams Assist Billing Coordinators with performing proforma edits, creating and editing bill drafts, and processing invoices Assist Billing Coordinators with the filing of finalised bill packs Support Billing coordinators with follow-up via email or phone as requested, providing superior customer service Provide administrative support as needed (ie. filing, providing client invoice copies, pulling disbursement back up) Assist with the review of CI and CA status invoices Assist with the On Account review Provide standard and scheduled wip reports in a timely manner Assist with the ebilling delivery of invoices Regular analysis of client/matter information in relation to archiving Ensure Partners and fee earners are kept up-to-date on outstanding matters and invoices

Collections Responsibilities:

Assist and work with Senior Collections Coordinator to provide a full AR and collections function for the firm Maintenance of transfers of time/cost and write-offs Preparing statements of outstanding invoices for specific clients Providing timely reports to Partners of outstanding invoices Conducting regular reviews of AR comments and keeping them in line with the current status Ensuring the timely delivery and payment of bills Assist with any ebilling queries Regular analysis of client/matter information in relation to archiving; and ensure Partners and fee earners are kept up-to-date on outstanding matters and invoices

Training:
Accounts or Finance Assistant Level 2 Apprenticeship Standard Training would take place one day per week, delivered remotely via Microsoft Teams

Training Outcome:
After successfully achieving the AAT Level 2 qualification, you will have the opportunity to progress to a more senior level with the company as you develop a variety of skills Please note, progression onto AAT Level 3 and 4 may not possible in this role specifically

Employer Description:
Simpson Thacher & Bartlett is one of the world’s most respected law firms. But for us, this has never simply been a matter of size or rankings. It’s the direct result of our commitment to one founding principle. Since 1884, many of the world’s largest organizations have turned to us for smart solutions to critical commercial challenges. Today, approximately 1,500 lawyers in 13 global offices put the collective experience of the Firm to work for every client we serve. Our teams start with a deep understanding of our clients’ business objectives. We share knowledge across practices and regions. We help our clients not only mitigate risk, but also discover opportunity. And each success begins with the same simple question... How can we help you?

Working Hours :
Monday - Friday, 9.30am - 5.30pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience