Accounts Assistant apprentice

Financial Administrative Services

Working as part of a team responsible for providing generalist financial administration support to all departments within BCUSU To check and accurately process purchase, sales and remittance paperwork including the posting of these items onto the computerised accounts system and prepare any associated statements or reports To accurately process payments to suppliers and contractors To be responsible for credit control ensuring all monies are received within given time periods and are recorded accurately, referring non-payers to the relevant departmental manager and Finance & People Manager in line with procedure To reconcile orders with invoices, following up anomalies with budget holders and suppliers Supporting the Member Services Team to ensure accuracy of financial systems used in the everyday processing of information within the commercial

Monitoring of Financial Procedures:

To ensure budget holders/users of financial systems are following procedures laid out in the financial bylaws and financial regulations, where anomalies or queries are identified approach the budget holder/user to solve or satisfy the query. Where queries are more involved or where non-conformity of financial procedures has been identified escalate the issue to the Finance & People Manager Working with and regularly reporting to the Finance & People Manager to ensure that all financial processes across the organisation are being progressed within a timely manner and to meet month end deadlines

Analysis of Data to Support Budget Holders & Others:

To liaise with Budget Holders regarding discrepancies and queries in relation to their budgets Providing information either in the form of a spreadsheet or report as requested by the Budget Holder Provide analysis as requested by the Union’s Auditors during year end process

General Duties:

Uphold and demonstrate the values and expected staff behaviours of BCUSU in working towards achieving the BCUSU vision Committed to working as part of a team, and in collaboration with the wider BCUSU staff team, to support the delivery of BCUSU Strategy 2024+ Ensure compliance with all BCUSU policies and procedures, including but not limited to health & safety, GDPR, financial and HR Complete all mandatory training and any other training and supervision sessions identified as beneficial to the job role or post holder when required Promote the BCUSU equality, diversity & inclusion, wellbeing and sustainability agendas, embedding principles within all relevant aspects of the role to ensure BCUSU’s aspirations to be socially responsible and supportive Make decisions within the defined level of responsibility Effectively communicate with university staff, students and relevant external stakeholders Undertake other duties that may be assigned by the employer, as might reasonably be expected within the grade of the post

Training:
Accounts or Finance Assistant Level 2 Apprenticeship Standard

Training Outcome:
While a full-time position with the company after completing the apprenticeship isn’t guaranteed, you’ll gain a broad set of transferable skills and valuable experience within a supportive team environment This will place you in a strong position to pursue further career opportunities, either within the company or elsewhere in the industry

Employer Description:
Birmingham City Students’ Union (BCUSU) is your student-led union—here from day one to enrich every part of university experience. As an independent charity working alongside Birmingham City University (BCU), we exist to advocate for all students and enhance your academic, social, and personal journey. BCUSU is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

Working Hours :
Total hours per week will be 35 including training at college. Agile Working Policy: Flexi-time allows employees to set their own start and finish times, with line manager approval, provided they work core hours 11am–2pm and meet business needs.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience