Apprentice Business Administrator

To assist with day-to-day administrative operations, including data entry, record-keeping, communication (phone, email and face to face), support for meetings and some projects.

Perform general administrative duties, including handling correspondence, emails, filing, scanning, and data input Support finance tasks such as entering invoice and payment data, reconciling records, and updating databases Communicate professionally with members of the public, internal teams, suppliers, and stakeholders via phone, email, and in person Help organise meetings, including preparing documents, booking rooms or virtual links, and taking minutes when needed Update and maintain office systems, databases, and spreadsheets using MS Office or similar software Assist in producing reports, letters, proposals, and supporting documentation Maintain confidentiality and follow GDPR, health & safety, and other compliance requirements Provide administrative support for projects, learning to scope, track, and report on tasks Undertake 20% off the job learning time as required by the apprenticeship in and out of term time and engage in meetings with line manager to make sure this is being done Demonstrate positive behaviours and a willingness to develop knowledge, skills, and behaviours outlined in the apprenticeship standard Support and promote the Council’s policies and procedures and values and behaviours in all dealings with staff, Members, and the public Undertake other duties as required that do not substantially change the nature of the role

Training:

Business Administrator Level 3.

Full training will be given on the job with one day a week of study time at Weymouth & Kingston Maurward College (Cranford Avenue, Weymouth Campus).

Training Outcome:

Following completion of the apprenticeship the right candidate may be offered a position as a permanent member of staff.

This role may lead to further career opportunities such as Business Support Officer, Executive Assistant, Finance Administrator or progression into team leader roles.

Employer Description:
“Creating thriving communities in Weymouth where everyone is proud to live, work, play and visit.” We’re here to serve and support Weymouth residents, visitors and the people who work and learn here. We are one of the country’s largest town councils. Our services cover everything from events and celebrations, to cemeteries, public toilets, allotments, parks, gardens, the beach and promenade. This site has more information about these services, the local area, and will help you to be part of the local democratic process. We look forward to representing you and working together for the benefit of the town. Our dedicated Councillors are here to serve and support Weymouth residents throughout their ward.

Working Hours :
Monday - Friday hours are 9am - 5pm. However, there may be some cases where the apprentice will need to be available for council meetings or civic events. If this is the case, they will be able to take the hours back using our flexible working policy.

Skills:
Communication skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Logical,Initiative,Patience