Personal Assistant Apprentice

Diary & Travel Management:

Manage the Director’s calendar with proactive scheduling of meetings, events, and appointments Organise international and domestic travel including flights, hotels, transport, visas, and itineraries Anticipate scheduling conflicts and resolve issues with diplomacy and foresight

Communication & Correspondence:

Filter and prioritise incoming communications (email, post, phone calls), responding where appropriate Draft, edit, and proofread documents, presentations, and reports on behalf of the Director Maintain confidentiality and handle sensitive information with discretion

Meeting Preparation & Support:

Organise and coordinate internal and external meetings, including board meetings, client meetings, and team sessions Prepare agendas, take minutes, and follow up on action items Ensure the Director is well-prepared with relevant documents and briefings

Project Coordination:

Support the Director on strategic initiatives, liaising with internal teams and external partners Track project milestones, chase deliverables, and provide status updates Conduct research and compile information to support decision-making

Operational & Administrative Tasks:

Submit expenses, maintain files, manage subscriptions, and oversee office-related needs for the Director Assist with HR or Finance documentation as required Provide ad hoc personal support (e.g., private appointments, travel) if agreed

Training:
Business Administrator Level 3 Apprenticeship Standard

Training Outcome:
Potential for a permanent role

Employer Description:
After more than a decade of experience working in accounting and finance with some of the brilliant minds in high growth SME accounting and finance space in UK; We formed XPACT. Adeel Khan is managing director who has lead Deloitte SME accounting team as head of business development in London which enabled him to have global vision and have vast range of experience in working with high growth SMEs in accounting and advisory. He has worked with teams in Deloitte UK, US, EU and Dubai.

Working Hours :
Days to be confirmed between the hours of 9.00am - 5.00pm. Hybrid Working.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Creative,Initiative