Business Administrator Apprentice

Responsible Business (RB)

Practical administrative and planning support for meetings, webinars, volunteering days and other initiatives. This could include sending a diary invite, booking rooms, coordinating sign-ups, and sharing information with attendees and participants, communicating with external organisations to make arrangements, and taking notes at meetings. Support their D&I Support Networks (which cover Faith, Gender Equality, Pride, Race, Social Mobility, Working Parents and Carers, including meetings, initiatives and events.
Supporting data collection and data management (e.g. data about engagement in our programmes). Collating budget and expenditure information and processing invoices for payment. Supporting project work, where we are launching new initiatives. This could include doing research, contacting external organisations, writing up information and proposals and setting up the practicalities for new projects. Drafting internal and external RB communications, which could include: awareness raising and event-related information about their RB areas; social media posts and articles; intranet and website content; or RB newsletters and reports. Take a lead on the delivery of some joint RB and L&D initiatives (e.g. a community initiative or activity marking a D&I Support Network notable date, like Black History Month).
Supporting ad hoc requests and acting as the first point of contact for enquiries.

Learning and Development (L&D)

Administrative and planning support for meetings, courses and events. This includes sending diary invites, booking rooms, creating name badges and communicating with Reception, Hospitality and Maintenance. Supporting early careers events such as open days, online sessions, assessment days, vacation schemes and keep in touch events. Tracking course registrations, including signups, cancellations and interest. Monitoring course attendance. Issuing follow-up documents such as circulating slides, supporting materials and feedback forms. Collating feedback and chasing for responses. Tracking trainee review dates and forms and chasing supervisors when needed. Collating and tracking invoices, seeking relevant approval and finalising with Finance. Tracking trainee and solicitor apprentice buddy, mentor and supervisor expenses. Monitoring and updating the Intranet pages and early careers website pages. This includes updating documents, updating trainee and apprentice information (seats, supervisors, etc) and key dates and deadlines. Supporting ad hoc requests and acting as the first point of contact for enquiries.

Training:

To meet the requirements of the Level 3 Business Administrator Apprenticeship programme, you will need to spend 6 hours a week of your time undertaking off-the-job learning, which will include:

Formal training, including online learning and internal learning events 1-2-1s with your coach and line manager Observing and shadowing colleagues Writing up learning reflections for your portfolio

Training Outcome:

Full-time employment could be offered to the right candidate

Employer Description:
Forsters is a Mayfair-based law firm which delivers exceptional legal results to its clients who are principally from the real estate and private wealth sectors. They believe their engaged and friendly manner, combined with the delivery of concise, clear and commercially led advice helps to build long lasting relationships with their clients. Forsters, located in one of the most beautiful and thriving parts of London, was founded as a genuine alternative to the City practices that dominate the legal profession. They are proud of their distinctive culture and strong values with a long history of undertaking CSR work and continue to expand their commitments in all CSR areas.

Working Hours :
Monday to Friday 9am to 5pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Analytical skills,Team working,Creative