School Office Administrator Apprentice - Keir Hardie Primary School

1.To be the first point of contact for visitors to the school, extending a warm welcome to callers- including
parents, visitors, contractors and delivery staff
2.To ensure that the reception area remains tidy and that literature and forms are updated and replenished as necessary
3.To receive and sign for all packages and deliveries
4.To provide administrative support to the Office manager for processing students admissions and records
5.To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing on messages as required
6.Communicating with parents regarding all aspects of school life, receiving and passing on information between parents and teachers in a timely manner with minimum disruption to lessons
7.To operate computer systems and have knowledge of work processing and spreadsheets. To continue developing computer skills through staff development. To operate the schools information management system (SIMS) and ensure correct recording of information relating to students
8.To assist in pupil attendance entry and pupil and staff dinner figures onto SIMS in the absence of the Attendance Officer
9.To deal with routine correspondence, filing and maintain records. To do typing, ensuring a high standard of layout and presentation
10. To sort and issue the incoming mail and school emails and to assist with the outgoing mail
11. To follow safeguarding procedures by issuing passes and lanyards to visitors, ensuring that visitors are signed into the school and checking DBS information for visitors
12.To carry out general typing within the office, such as letters, references, documents, reports, minutes, stencils, ect.
13. To pass on communications to members of staff particularly instructions, messages and requests for information
14. Be willing to undertake first aid training and once qualified to administer on a required basis to staff and pupils
15.Be willing to act as a fire marshal
16. Such other duties

Training:

This apprenticeship is delivered as a weekly day release at our site in Stratford, E15 4LJ.

Level 3 Business Administrator Standard  Knowledge, Skills and Behaviours

Training Outcome:
There is an opportunity to secure a permanent position after successfully completing the apprenticeship This is dependent on school budgets

Employer Description:
Keir Hardie Primary School aims to promote an inclusive and effective learning community with high expectations of all staff and pupils. Provide an inspirational environment where pupils feel valued and secure in their learning.

Working Hours :
Monday to Friday 8.30- 4.30 Term time only

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience