Document Controller

Job Title : Document Controller
Salary : £30-40,000PA Details : 8am – 5pm / Monday – Friday / 22+8 days holiday
We have been established for over 25 years specialising in the FM industry across the South East.

We work with a wide range of clients which vary from Leisure Centres, Healthcare, Education and Offices Buildings.
We are seeking a organised Document Controller to join our team.

The Document Controller will be responsible for managing and controlling the flow of documents within the organisation, specifically focusing on HVAC-related documentation.

This role requires a keen attention to detail, excellent organisational skills, and the ability to maintain accurate records related to HVAC projects, installations, and maintenance activities.

Using internal systems which include procore, Fieldview, 4 Projects, and Site Audit.
Maintain and manage all HVAC-related documents, including project plans, specifications, drawings, installation manuals, maintenance records, and compliance certificates.
Maintain and manage the organisation's documents, ensuring they are stored securely and accessible as needed.
Upload incoming drawings for review and monitor comments/actions needed.
Implement document control procedures to ensure the accuracy, completeness, and timeliness of document processing.
Set up and maintain Drawing register, check and monitor drawing updates.
Send weekly drawing registers.
Produce and assist with the management health and safety folders.
Ensure compliance with ISO requirements.
Collate and distribute information as required for O&M manuals.
Perform regular audits of documents to ensure compliance with organisational standards and regulatory requirements.
Conduct periodic installation inspections and issue associated audit documentation in accordance with company procedures.