Accounts Assistant Apprentice

Purchase Ledger (Accounts Payable):

Set up supplier accounts (as required) on Sage Issue invoices for approval Deal with supplier queries (as required) Raise all supplier payments Reconcile supplier and credit card statements File purchase invoices Pay one-off suppliers using company credit card(s) Process cheques to suppliers (as required) Respond to and deal with all queries raised by the Management Accounts Team Archive all financial documents in accordance with the set out filing system Manage disbursements of petty cash to the employees Liaise with suppliers regarding scheduled payments

Sales Ledger (part of Accounts Receivable):

Set up customer accounts on Sage ensuring that they have full and correct legal and contact information for issuing invoices and credit control Carry out customer credit reference checks (as required) Ensure all paperwork is correct to raise invoices and system is set up in accordance with the obtained paperwork Issue invoices and relevant supporting paperwork to customers Ensure invoices are issued in accordance with client requirements Report queries on incomplete jobs to Ops department Carry out system checks for not invoiced jobs and report to Ops department for completion Respond to and deal with all queries raised by the Management Accounts Team Submit Application for payments as per customer requirements

Credit Control (part of Accounts Receivable):

Monitor customer accounts for non-payment and delayed payment Investigate customer queries to ensure prompt payment of all sales invoices, liaising with other department as appropriate Amend invoices following approval (as required) Contact customers regarding payment via telephone, email or letter (as required) Respond to and deal with all queries raised by the Management Accounts Team

Duties & Responsibilities (General)

Assist with financial month end reporting procedures (as required) Follow all company policies To carry out any other reasonable duties and responsibilities within the overall function, commensurate with the level and responsibilities of the post. Collect timesheets from UKN employees and prepare these for payroll

Training:

Level 2 Accounts/Finance Assistant at Stockton Riverside College.
Functional skills Maths and English, if required.

Training Outcome:

An opportunity for a full-time position at the end of the apprenticeship.

Employer Description:
Established in 1994, UK National Ltd provide a high quality property maintenance and facilities management service. The company has experienced steady growth allowing consistent re-investment in the business. UK National Ltd is well regarded & respected by clients for high quality service. The company is large enough to provide a national coverage and yet small enough to care. Every client is important to us! We have over 20 years experience of undertaking maintenance of commercial properties throughout the UK for major clients and managing agents. References are available on request. Our well trained professional staff are fully uniformed and carry identification cards at all times.

Working Hours :
Monday to Friday, 8.00am - 5.00pm, 1 hour unpaid lunch.

Skills:
Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Team working,Initiative,Able to plan,Time management,Able to follow instructions,Hardworking & Reliable