Management Support Assistant - Rotherham
Management Support Assistant – Rotherham (Temp Vacancy) Pay Rate: £10.42ph Full-Time (37 hours)Job Purpose:
We are looking for 2 agency staff to provide direct, confidential, administrative and technical support to the Children’s and Young Peoples Support unit of the Council with the Personal Assistants guidance to assist with the smooth running of the unit.You will assist with the logging and tracking of correspondence that comes into the Children’s and Young Peoples Support unit, ensuring that responses are provided within the Council’s set deadlines and any issues are reported to the Personal Assistant.The post holder will also be required to assist in arranging travel and accommodation for external meetings and events on behalf of the Strategic Director when required.
Provide direct, confidential and administrative support to the Personal Assistant, Strategic Director and Assistant Directors.Manage and maintain diary schedules and appointments.Liaise with Elected Members and a wide range of internal and external bodies on a range of issues on behalf of the Strategic Director.Deal with complex and sensitive customer queries.Assist with incoming and outgoing correspondence and undertake appropriate responses as requested.Set up and produce non standard letters/templates/spreadsheets/documentation, update and maintain databases and produce management information.Arrange and attend events and meetings, produce agendas, take minutes and maintain an action log when required.Organise the procurement of goods / services.Use a range of computer applications including Word, Excel, Outlook, MS Teams, PowerPoint, InternetEnsure that the section complies with administrative procedures relating to Council Policies, Council Procedure Rules, Financial and Procurement Procedure Rules by providing advice and/or administrative support.
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