PA to Managing Director - Business Administration Level 3 Apprenticeship

Inbox Management: Monitor, prioritise and organise the Managing Director’s inbox, flagging urgent items and drafting responses when appropriate Call Handling: Manage inbound and outbound calls on behalf of the Managing Director, ensuring messages are logged and followed up Diary Coordination: Schedule meetings, appointments and travel arrangements, ensuring effective time management and avoiding conflicts Document Typing & Editing: Type up quotations, proposals, and amendments accurately and efficiently, ensuring formatting is consistent and professional External Communication: Distribute project-related documents to clients, consultants, and subcontractors in a timely and organised manner Site Information Support: Provide team members and stakeholders with accurate site details including addresses, access instructions, and key points of contact Meeting Administration: Attend internal and external meetings to take minutes, type them up, and distribute to all relevant parties. Job Administration: Provide admin support for 10–15 live projects at any one time including data entry, completion of pricing templates, and file organisation Procurement Support: Assist with placing orders for subcontractors and materials in line with procurement procedures Purchase Orders: Raise purchase orders using the company’s internal systems and liaise with finance or site teams as required

Training Outcome:
Successful apprentices may progress into a permanent full-time role, with potential for further training in senior administration, project support, or executive assistant roles

Employer Description:
At Ensigna Construction, we don’t just build—we deliver excellence. Since 2006, we have established ourselves as a trusted SME, providing design & build, refurbishment, fit-out, and planned & reactive maintenance services across the public, private, and commercial sectors. Based in South East London, we are an accredited Chartered Institute of Building (CIOB) company, recognised for our high-quality standards, safety-first approach, and commitment to sustainability.

Working Hours :
Monday - Friday, 8.00am - 4.30pm with 1 hour lunch.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Patience,Multi-tasking