Apprentice Finance Support Administrator (Fixed term 3 years and 6 months)

Key areas of responsibility

1. Entries & Invoicing

Checking and uploading of examination entries Processing sales invoices for exam entries Keeping invoices issued in line with current/updated exam bookings Working with AR colleagues to monitor payments received Processing adjustments and refunds Tracking centre and representative accounts

2. Fees & payments

Checking/approving examiner fee and expenses claims and maintaining records Calculating and submitting centre representative commission and expenses claims and maintaining records Liaising between LCME stakeholders and Finance/Payroll/HR -resolving any queries

3. Suppliers & analysis

Setting up suppliers Raising purchase orders and monitoring/payment of suppliers Reconciling/resolving clarity travel payment issues Dealing with queries from suppliers, UK/ overseas centres and reps Assisting the manager with budget analysis of income and expenditure General office administration, including filing

4. Undertake a programme of continuing personal development, including the development of specialist skills and knowledge as required

5. Management Trainee Responsibilities:

Assist in the development and implementation of financial strategies and plans Participate in various training programs to gain a comprehensive understanding of the department's operations Collaborate with senior management to identify areas for improvement and develop solutions Conduct financial analysis and prepare reports to support decision-making processes Learn and apply best practices in financial management and reporting Support the team in day-to-day operations and special projects

6. Ensure personal compliance with all of UWL’s procedures, policies and regulations, especially those relating to data protection, legal and statutory compliance, information security, IT change control and health and safety

7. To work in accordance with UWL’s equality and diversity policies.
In addition to the above areas of responsibility, you may be required to undertake any other reasonable duties relating to the broad scope of the position

Training:

Overview
With the Chartered Manager Degree Apprenticeship (CMDA), the Claude Littner Business School at the University of West London offers you the opportunity to gain a high-quality degree, on-the-job experience and a professional pathway for career development.

The CMDA is part of the Degree Apprenticeship programme, a new government and industry scheme that guarantees a high-quality degree, geared around the needs of employers and employees.

Combine 'off the job' study at the University of West London with a paid position, enabling you to graduate with significant work experience alongside a respected degree qualification.

Developed by a group of 20 businesses led by Serco, the CMDA produces managers with the management skills and qualities required by employers of all sizes and from all sectors. 

We have tailored our delivery of this course to fit in with the needs of your working day, allowing you to balance education and business demands.
 

Training Outcome:

Finance or Business Support Administrator.

Employer Description:
The University of West London (UWL) is ranked the best modern* university (non-specialist) in London in the Complete University Guide 2025. We are ranked 30th university in the UK in The Guardian University Guide 2025, Number 1 London university for overall student satisfaction in the National Student Survey 2024 and Best university for Student Experience and Teaching Quality in the UK in The Times and Sunday Times Good University Guide 2024. The UWL community is a diverse body of students and staff who work together to create an environment of success and achievement. We celebrate the diversity of our staff and promote our values in practice through our commitment to inclusivity, progression, and success. *University status awarded in or after 1992 The College The London College of Music Exams is one of the longest leading-established exam boards for the creative arts in the UK and strives for inclusivity and equality in line with the UWL mission.  LCME offer Music examinations in Music, and in Drama and Communication which are held at centres worldwide as well our Digital platform that offers both recorded and live online exams (coming shortly). Our qualifications are unique in the graded exam sector in being awarded by a university. The exams portfolio covers a wide range of syllabuses with new developments being considered to broaden the offer in the future. UWL is committed to LCME and will continue to invest in opportunities to improve the quality of the experience for staff and candidates of LCME.

Working Hours :
Monday to Friday 9am to 5pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative