HR Apprentice
To participate in all Academy and Trust processes as required
To comply with the Trust policies and codes of practice in relation to Health and Safety, Equality and Diversity, data protection and quality assurance
To work flexibly in the interests of the Academy as required
To participate in the Academy Performance Management Scheme and undertake staff development activities as appropriate
To be responsible for promoting and safeguarding the welfare of children, young people and vulnerable adults you are responsible for, or come into contact with, and outside of this, to exercise vigilance at all times
To be a nominated first aider and undertake relevant training as necessary
Provide professional, confidential administrative support to the HR department, including online filing, scanning, document management, record-keeping, word processing, and general office tasks across all areas of HR activity, while ensuring that all personal information is stored securely on both electronic and paper files
To maintain a range of accurate and up to date computerised HR and payroll systems to enable the effective monitoring and reporting of Human Resources
To develop a knowledge and understanding of employee terms and conditions of service
Assist colleagues and the public with enquiries, working collaboratively with the HR Advice team to resolve queries and communicate outcomes to employees and managers as appropriate
To assist with the recruitment and selection cycle ensuring compliance with internal procedures and legislative requirements, including placing advertisements, assisting in the preparation of job application packs, liaising with academy contacts to arrange interviews, and ensuring all pre-employment checks are carried out, recorded and stored correctly, including DBS and Right to Work checks
To carry out administration associated with DBS applications and assist in maintaining an upto-date DBS central record in line with legislative and other requirements
Support the timely and accurate processing of payroll by assisting with contractual changes, including adjustments to hours, casual timesheets, new starters, leavers, and other employment variations
To liaise with external suppliers and agencies in relation to supply and short-term cover requirements
To maintain accurate planned and unplanned absence records and chase outstanding documentation from managers and staff. To monitor and report on planned absence requests to ensure fairness and consistency across the college
To assist with the maintenance of support staff annual leave records
To monitor and support the staff induction and probationary process
Maintain the HR mailbox, ensuring that all queries are responded to in a timely manner and escalating any as necessary to the wider team, ensuring that sufficient and accurate detail is relayed to ensure appropriate follow-up action, referring queries as necessary
Support the offboarding process, ensuring all administrative tasks are completed for departing employees
Handle sensitive information with professionalism, discretion, and integrity, maintaining confidentiality in accordance with Trust policies and GDPR compliance
To support with issuing ID cards for employees, contractors, volunteers, associate teachers and supply staff
To assist with ad-hoc projects as required to meet both the needs of the Trust and the requirements of the HR apprenticeship
To undertake additional training as required
To provide other administrative support across the Trust as required
To undertake other reasonable duties commensurate with seniority and grade
Training:
You will work towards an Advanced Level 3 HR Support Apprenticeship, delivered by VQ Solutions. You will have a dedicated VQ Mentor and will also be supported internally by your manager. During this apprenticeship, you will develop a portfolio, attend workshop sessions and have regular reviews. The best part? All apprenticeship work will be completed during working hours.
Training Outcome:
The majority of our apprentices are offered full-time employment upon the successful completion of their apprenticeship. Previous apprentices have progressed to complete a Level 5 People Professional CIPD apprenticeship.
Employer Description:
The Potteries Educational Trust is a growing Multi Academy Trust, working collaboratively with educational institutions from across Stoke on Trent, Staffordshire and beyond, seeking to improve outcomes for all children and young people in the region. The Trust is a vibrant Learning Community working to maintain and develop excellent and innovative teaching and learning. The Trust seeks to deliver high quality parental engagement, pastoral support and the pooling of resources and expertise to achieve an Outstanding learning experience and outcomes for all our children and young people. Institutions work together to foster high quality academic and pastoral support, utilising the best elements of educational research in moving existing strong practice to outstanding in every sense.
Working Hours :
Monday to Friday, working hours to be confirmed.
Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Flexibility,Determination