Business Administration Apprentice

Key Responsibilities:

Administration. Assisting the Works Controller in the day to day running of the Office. Assist in the creation and upkeep of the Leads, Quotes and Jobs spreadsheets. Always keeps the office tidy and informs the HR & Operations Manager of any stock the office requires before they run out. Keep the office filing system up to date and audit the system continuously to remove outdated documents. Assist in creating and maintain a supplier and contractors list. Ensure SOP’s are kept up to date and assist in creating new ones when required. Helping the Project managers and Works Controller to prepare quotes and source information when required. Source suppliers and sub-contractors where necessary, to provide materials and labour resources required to carry out the works. Ensure constant communication with our clients before the need to be chased, ensuring the best customer service is achieved. Ensure excellent communication with management, clients, sub-contractors and suppliers at all times. Constant communication with the Project Managers and Directors in order to understand job statuses. Answer queries from clients, taking detailed messages when unable to help and passing on to the relevant person to help. Ensure PQQs (pre-qualified questionnaires) and relevant insurances and certificates are obtained from new suppliers and are then kept up to date on the system. Assist in managing Health and Safety and create method statements and RAMS efficiently as possible for all maintenance jobs. Arranges meetings by scheduling appropriate meeting times in outlook calendars. Any other jobs the team require support with. Finance. Assist the HR & Operations Manager in creating payment runs, labelling invoices, raising remittances, scanning documents and applying payments in SimPRO. Creating Purchase Orders on SimPRO for the team when required, ensuring accuracy. Provide administrative support including filing, word processing, emailing and telephone duties. Ensures all finance documents are raised in a timely manner to ensure jobs can be started promptly and payments are received in a timely manner. Ensure all paperwork is always filed in the correct locations under the correct names.

Training:

The Corndel Business Associate Diploma is accredited by the CMI and all learners will be awarded a Level 3 Business Administration Associate Diploma upon completion of the course.

The Diploma lasts 13 months, during which participants will develop new skills and put them into practice in their day-to-day work.

Training Outcome:

Office Manager.

Employer Description:
Emelec Building Services Ltd is an equal opportunities employer who specialise in building services contractor serving clients in the Commercial, Industrial, Film, Medical, Retail and Leisure Sectors. Our services include all aspects of M&E and maintenance of commercial buildings including, new installations, repairs, modernisation, and refurbishment.

Working Hours :
Monday to Friday 08:00 - 17:00

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Team working,Initiative