Business Administration Apprenticeship - Holybrook Primary School

The role provides essential administrative, clerical, financial, and reception support to ensure the smooth and efficient running of the school office. Working closely with the Office Manager, the post holder will be responsible for a variety of tasks including data entry, managing reception duties, and supporting payroll, recruitment, and finance administration as required.

Reporting to the Headteacher, the role involves a mix of supervised and independent work, requiring the post holder to manage their own workload within established procedures while referring complex issues to senior staff. The role also includes being a key point of contact for parents, carers, governors, external agencies, and members of the public, offering clear and professional advice and support.

Flexibility, professionalism, and the ability to handle confidential and sensitive information are essential, as the post holder may be asked to undertake additional duties aligned with the level and responsibility of the role.

Provide appropriate advice and guidance to visitors and callers, using sound judgment within established procedures. Assess the urgency of issues, liaise with relevant school staff, and respond accordingly Carry out reception duties, including handling routine telephone and in-person enquiries, signing in visitors, and maintaining a welcoming front desk environment Support the supervision of students on work experience, as well as trainees and voluntary helpers Assist with first aid and pupil welfare duties, including caring for unwell pupils and liaising with parents and staff as necessary Coordinate arrangements for school nurse visits, photography sessions, and similar activities Provide general clerical support, including taking and relaying messages, photocopying, filing, scanning, emailing, completing routine forms, sorting and distributing mail, and maintaining stock of internal forms Maintain manual record-keeping systems and collate student reports as needed Input data into management information systems and maintain accurate computerised records Generate basic data reports, such as pupil information and attendance summaries Perform a range of IT-based tasks, including typing letters, memos, meeting minutes, and other documents Manage routine administrative functions such as maintaining registers, tracking school meals, arranging meetings, coordinating schedules, and handling internal communications

Training:
Qualification: Business Administrator – Level 3 (equivalent to A Level) Duration of course: 18 months Training Provider: LMP Education (Rated No 1 Training Provider in the UK!)

Training Outcome:

Possible full-time employment upon completion of the apprenticeship. 

Employer Description:
We are a happy, lively, caring school at the heart of the vibrant, strong Eccleshill village community. We are fortunate to have large, airy classrooms in our school and our outside grounds are extensive and beautiful. We are a school with a strong ethos of learning through ‘courtesy, kindness and respect ’, which underpins our curriculum. Holybrook Primary School has committed, dedicated, enthusiastic and conscientious staff who plan carefully for the different learning needs and learning styles of the children in their classes.

Working Hours :
Monday to Thursday 8am to 4pm and Friday 8am to 3.30pm (30 minute unpaid lunch break included each day).

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Creative,Initiative