Level 3 Business Administration Apprenticeship

Summary of Responsibilities: To provide an excellent administrative support service within HR and Learning Service. Under the direction of the Service Manager – HR and Learning/Service Manager – Transactional HR, to undertake a range of administrative and related tasks.

Responsibilities Service Development:

To be pro-active and solution focussed to meet the needs of a changing market. Support the delivery and expansion of the HR and Learning by utilising knowledge and skills to maintain and develop the business element.

Finance:

Provide financial administrative support to meet operational deadlines under the direction of the Service Managers on financial database system Processing orders, pricing orders using approved schedules, data, input, routine credit control. Order goods and services. Source additional goods and services on request. Process financial transactions onto financial system for goods and services received. Administration of new customer and supplier accounts. Ensure that electronic of records relating to orders and invoices are accurate and up to date.

Business Support:

Administrative support for meetings and events including room bookings, minute taking, refreshments, preparation of agenda and materials. Collating, processing and handling sensitive and confidential information. Maintaining filing systems both manual and electronic. Preparation and distribution of incoming and outgoing electronic and hard copy correspondence as required, to include following administrative processes Face to face and telephone communication/support for the team and clients. Responsible for printing and distribution of stationery/marketing/training material as requested. Administrative support for marketing and promotion of the HR and Learning Service including hard copy and electronic display materials. Ordering goods and services as required. Administration support for all service areas within HR and Learning as directed. DBS checks to be undertaken to include face-to-face contact with staff, completion of forms, approval of ID and photocopying. Diary management for the HR and Learning team as appropriate. Inputting and extracting data from Access, ECT, and other database systems as required.

General:

To participate in the operation of the SIPS Appraisal Scheme. It is your responsibility to carry out your duties in line with SIPS policy on equality and be sensitive and caring to the needs of the disadvantaged, promoting a positive approach to a harmonious working environment. You should act as an exemplar on these issues and should identify and monitor training for yourself and any employees for whom you are responsible, in line with this policy and also the Equalities Act 2010. Such other duties as may be appropriate to achieve the objectives of the post to assist SIPS in the fulfilment of its objectives commensurate with the post holder's salary grade, abilities and aptitudes. The post holder must at all times carry out his/her responsibilities with due regard to the SIPS policy, organisation and arrangements for Health and Safety at work.

Training:
Level 3 Business Administration Apprenticeship Work based learning End Point Assessment

Training Outcome:

On going employment and additional training will be offered whenever possible.

Employer Description:
SIPS is the not-for-profit education support services provider for Sandwell, the Black Country and the West Midlands We’re owned and governed by schools – our focus isn’t making a profit, it’s enriching children and young people’s learning and well-being – they’re at the heart of what we do

Working Hours :
Monday to Friday - hours to be confirmed between 8.00am and 5.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Initiative,Non judgemental