Office Administration Apprentice

This apprenticeship offers the opportunity to develop essential workplace skills while gaining hands-on experience in office administration and project management.The successful candidate will be able to demonstrate excellent communication and organisational skills, the ability to prioritise workloads effectively, and a structured approach to tasks. This is an excellent opportunity for someone with a keen eye for detail, a proactive mindset, and a willingness to learn in a dynamic office environment.

Duties and Responsibilities:

Office Administration:

Maintain stock levels and place orders for office supplies, equipment, and lunch for pod/office days Ensure the office environment is tidy, safe, and well-maintained, including monitoring maintenance needs and restocking first aid kits Set up desks and assist with basic workstation assembly Organisation and distribute incoming and outgoing mail and collect parcels from reception Meet and greet visitors and assist with booking internal meetings rooms Assist in organising company events and staff engagement activities Collate employee messages for anniversaries and other occasions

Project & Team Support:

Provide general administrative support to the Project Management team Assist with preparing 1:1 meeting notes for Project Managers Produce end-of-month timesheets for clients Assist with diary management of DPOs Assist with scheduling client meetings with support from the project team

Commercial Support:

Provide general administrative support to the Commercial Team Assist with updating and drafting proposal templates for prospect clients Support with updating client logos on a monthly basis Assist with task management for the commercial team

Recruitment & Onboarding Support:

Support HR with onboarding tasks including preparing onboarding packs Update and maintain staff directories Update stakeholders’ availability on our recruitment platform Book final interviews and send final interview documentation to recruiting managers Schedule post probation personal development meetings for employees Send out probation meeting documents to relevant employees and respective line managers Coordinate post-probation caricatures to be created for employees Assist with weekly recruitment reports

Data Entry & System Maintenance:

Assign and prioritise incoming invoices within our client management system Send reminder emails to Service Level Agreement (SLA) managers regarding upcoming renewals Update invoice records in excel document, ensuring flagged entries are corrected Maintain cleanliness and accuracy of CRM tabs, ensuring relevant information is up to date

Training Outcome:
This apprenticeship offers structured learning and development opportunities, with the potential to progress into a full-time administrative role upon successful completion of the programme

Employer Description:
About Us The DPO Centre is a leading Data Protection Officer resource centre, delivering expert data protection and privacy advice, and access to skilled and experienced resources whenever and wherever it is needed. We have one of the largest teams of Data Protection Officers available. Having worked with over 1,000 clients across a wide range of sectors, our team of privacy professionals are exceptionally well placed to deliver the knowledge, experience and expertise required by our clients. Headquartered in London, England, we also have an office in Toronto, New York and a network of offices throughout Europe, with our European operations centred in Dublin, Ireland and Amsterdam, The Netherlands. What we do: The DPO Centre exists to reduce the burden of complying with data protection laws and to enable organisations to use compliance as a differentiator that increases organisational value. We support organisations to establish and maintain robust privacy frameworks and we deliver the knowledge and experience required to understand the risks, improve trust and increase customer and stakeholder engagement. We offer a range of valuable services and flexible packages, meaning clients select the level of support that is right for them, whether that be a one-off consultancy project, or ongoing long-term support. We provide: • Outsourced Data Protection – from a single DPO one day per month, to your entire privacy office • Data protection consultancy and interim support services • EU, UK & NIS representative services • Data protection training and awareness • Email and telephone data protection advice line Our Culture: Our #ONETEAM philosophy is a fundamental element of our success, it sets us apart from our competitors, and enables us to consistently build on our core values of Respect, Adapt and Deliver. At The DPO Centre, we value skills and nurture talent to create an inspiring workplace. We know that our people are our greatest asset and the best results come from teamwork and collaboration. Our mission is to inspire and develop one remarkable team that delivers the extraordinary.

Working Hours :
Monday – Friday 09:00am – 5:30pm. Hybrid working with 3 days in our Ipswich Office.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Number skills,Logical,Team working,Initiative,Willingness to learn