Workshop Planning & Administration Apprentice

Workshop Planning Activities:

Coordinate with customers and internal teams to log and track all incoming workshop jobs. Maintain and update the workshop schedule, ensuring parts and resources are available. Monitor equipment availability and flag bottlenecks.
Track job progress and update customers on expected return dates. Compare actual job costs (time and parts) against estimates.
Use internal systems to report on productivity, utilisation, and equipment use.

Workshop Administration Activities:

Process purchase orders and raise sales documents. Raise internal and external supplier orders in SAP. Handle MOD job documentation including ITAR submissions.
Organise returns, exchange parts, and upload job info to tracking systems. File job documentation and process credit notes if needed. Manage customs invoices and third-party payments.

Goods In Administration Activities:

Maintain safety stock and packaging material levels. Check deliveries, book into system, and allocate correctly. Organise shipping of goods and liaise with relevant departments. Order workshop and service consumables. Maintain secure and tidy storage areas.

Training Outcome:

GEA’s global presence and commitment to development mean there may be opportunities to explore international placements, specialist technical roles.

Employer Description:
GEA is one of the world's largest suppliers to the food, beverage and pharmaceutical industries. Our portfolio includes machinery and plants, as well as advanced process technology, spare parts and comprehensive services. We are guided by a strong sense of purpose, and our more than 18,000 dedicated employees work hard to improve the sustainability and efficiency of manufacturing processes worldwide.

Working Hours :
8:30am - 5.00pm, Monday to Thursday. 8:30am - 4:30pm, Friday.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Physical fitness