Apprentice Office Services Administrator

Post Services:

Sorting incoming post, scanning and distributing the post to the correct teams and divisions Preparing outgoing post ready for collection at the designated time Franking of our mail, making sure all couriered and DX items are signed for and dealt with correctly Ensuring that any cross-office post is ready for collection at the designated time Resolving, as far as possible, the owner of any unclaimed mail

Reprographics:

Providing photocopying and binding services when requested to all the teams, taking ownership of each reprographics job produced and ensure end users are informed about the production of their work and that deadlines are met. Quality checking all work completed Scanning of all documents, including the preparation of electronic and hard copy court bundles and bibles PDF Amendments

Filing, Archiving and Retrieval:

Assisting the team with archiving; sending and retrieving boxes as needed On occasion, you may be asked to assist with file destruction at our site in Gorse Document management including the maintenance and timely updating of paper files and appropriate online filing systems; creating electronic files on the relevant systems where this isn’t in place

Office Services:

Maintaining sufficient stationery supplies and their distribution to each office at the request of the location-based Office Services Assistant

Reception Duties:

Providing reception duties for client meetings, including organising refreshments for meetings when necessary Ensuring equipment required for client and internal meetings is set up and tested ahead of time

Training:

Business Administrator Level 3.

All apprenticeship training will take place at the workplace. 

Training Outcome:

Potential to become a permanent member of staff after the apprenticeship completion. 

Employer Description:
Ashtons Legal is a growing firm in the East of England with a focus on providing excellent legal advice to a diverse range of individuals, institutions and executives across our region and beyond. Ashtons Legal is a friendly and supportive team of professionals working together to make sure our clients get the best advice possible. Our firm has a flexible reward and benefits structure and a culture of openness with an innovative leadership looking to the future

Working Hours :
Monday to Friday 9.00 am to 5.00 pm

Skills:
Communication skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience