Apprentice Accounts Assistant

Setting up new sales ledger accounts by processing data to relevant fields, scanning, indexing, foiling and informing the relevant sales manager the customer code Responsible for dealing with customer enquiries, credit control on minor accounts and sending out monthly statements Statement dispatch and initial credit control contact under the guidance and management of the credit controller Maintaining supplier records by checking invoice details to system data, making sure all fields are filled in correctly Reconciling far east supplier, taking into account payment terms and allocation of deposit payments with the guidance of senior members of the team Entering all CIL payments onto supplier accounts using the relevant control account for reconciliations with the guidance of senior members of the team Collecting purchase delivery notes from the warehouse on a daily basis Alphabetically sorting purchase invoices and purchase delivery notes on a daily basis Matching purchase invoices and purchase delivery notes on a daily basis Responsible for posting all matched invoices and credit notes on to the system on a daily basis Filing all posted invoices and making sure files are ready with reference numbers Update query tracker on any invoices out for signature, and chase for resolution if not received back within a set timescale Reconciling supplier accounts to supplier statements and updating the relevant notes field within our system, following up and chasing missing invoices Chasing missing invoices for deliveries when requested by accounts team Setting up new purchase ledger accounts by processing data to required fields, scanning, indexing, filing and informing the purchaser the relevant supplier code Responsible for dealing with supplier enquires & accounts inbox on a daily basis. This will include printing documents and filing in our hard copy filing system or indexing documents for filing within our computer system Posting of bank journals and initial reconciliations and payment allocations Petty Cash reconciliation Assisting in the preparation for the monthly completion of a high volume detailed HSBC invoice financing reconciliation and aged debt report on all currencies. Assisting to complete these within strict deadlines Assisting in the preparation of a detailed VAT reconciliation for ESD on a quarterly basis. You will be working closely with the Assistant Accountant in presenting the information to the FM within a set deadline before making the final submission Open post on a daily basis sorting and date stamping ready for accounts administrator to distribute Answering and logging telephone calls, entering the information into our call log Scanning and indexing on a daily basis or as required General filing, copying and adhoc tasks Franking evening post

Training:
AAT Level 2 - Training Contract Functional Skills in maths and English (if required)

Training Outcome:
Progress to Level 3 and 4 AAT to become fully AAT qualified

Employer Description:
We are a fast-paced consumables supply organisation, based in Bury St Edmunds with four distinct brands supplying some of the world’s biggest technology companies with their production and packaging supplies. The company are experts in Electrostatic discharge consumables and high-end technology-led packaging solutions. Formed in 1987, we are one of the region’s fastest growing companies and quality approved to ISO 9001 standards.

Working Hours :
Monday to Friday, between 9.00am to 5.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Problem solving skills,Analytical skills,Initiative