AAT Regional Finance Assistant Apprentice

1. Purchase ledger 

Ensure that purchase requisition requests are received and processed on the accounting system in a timely manner  Ensure that all purchase requisitions have been approved by the appropriate budget holder and in line with the scheme of delegation  Receive and process all invoices for the Midlands ledger, ensuring that the goods/ services have been received, and the expenditure has been approved (i.e. via purchase requisition or approval of invoice on receipt)  Ensure that all expenditure is recorded against the relevant nominal code and cost centre, and that the correct VAT code is used  Prepare the weekly/ fortnightly BACs payment run and ensure that suppliers are paid within payment terms  Receive and check all statements from suppliers  Investigate and action any issues that arise with regard to creditors  Regular review and maintenance of the outstanding purchase order and goods received notes report

2. Sales ledger 

Ensure that sales orders/ requests are received and processed on the accounting system in a timely manner  Ensure that all income is recorded against the relevant nominal code and cost centre, and that the correct VAT code is used  Ensure that all requests for sales invoices are processed and sent to debtors promptly  Ensure that all invoices are monitored and chased so that prompt payment is received 

3. Bank account

Ensure that paying in slips/ remittances are received and processed on the accounting system in a timely manner  Ensure that payment request forms are received and processed on the accounting system in a timely manner  Ensure that all payments are recorded against the relevant nominal code and cost centre, and that the correct VAT code is used 

4. Other balance sheet accounts

Ensure that credit card returns are received and processed on the accounting system in a timely manner  Prepayments - ensure that all invoices covering more than one period and meeting the materiality limits are recorded on a spreadsheet for monthly posting by the regional accountant  Accruals – ensure that all outstanding invoices for services/goods delivered which meet the materiality limits are recorded on a spreadsheet for monthly posting by the regional accountant 

5. Other duties: 

Posting journals to the accounting system to correct coding errors where necessary  Recording of payroll expenses on a monthly basis, ensuring that all VAT is reclaimed where necessary Monitoring and actioning of emails received in the finance inbox 

Health and Safety Statement 

So far as is reasonably practicable, the post holder must ensure that safe working practices are adopted by employees, and in premises/work areas for which the post holder is responsible, to maintain a safe working environment for employees and service users. These are defined in the Oasis Community Learning Health and Safety policy, departmental policies and codes of practice.

Safeguarding Statement 

Oasis Community Learning is committed to the safeguarding of all of its young persons and expects all staff, volunteers and adults to work within the parameters of the policies and procedures as agreed by the Executive Board to ensure the safety of all young persons within its care. 

OTHER: 

The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment. The duties of this post may vary from time to time without changing the general character of the post or the level of responsibility entailed.

Training:

Foundation covers the basic principles of accountancy, and is your starting point if you’ve never studied accountancy before. You’ll learn the basic principles of accountancy, such as double-entry bookkeeping, costing and preparing financial statements, as well as how to use accountancy software. 

This level is ideal if you’re new to accountancy and finance, have previously worked in an accounts department, or are looking to change your career into Accountancy. 

To pass this level, you'll be examined on five units. All assessments are computer-based exams (CBE). The areas you will cover include bookkeeping transactions. Bookkeeping controls. Elements of costing. Using accounting software. Foundation Synoptic Assessment. 

Training will be provided either via classroom or remote sessions. 

An apprenticeship has to be relevant to the job you are undertaking, and you must dedicate 20% of your time towards it.

Training Outcome:

Oasis Community Learning is a family of 54 academies across the UK with new opportunities arising as we expand and grow.

Employer Description:
Multi-Academy Trust, made up of 52 primary, secondary and all-through academies in five regions across England. Oasis Community Learning was established as a Multi-Academy Trust in 2004 with the vision to create “Exceptional Education at the Heart of the Community”. We now run academies in five main regions throughout the UK, providing either Primary, Secondary or All-through education to over 32,000 young people.

Working Hours :
Monday - Friday, times to be confirmed.

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative