PA and Team Secretary (One Year Maternity Contract)
PA and Team Secretary (One Year Maternity Contract) – Marylebone – £32,000 to £34,000 Dependant on Experience My client, a leading global Real Estate firm, are currently seeking an experienced PA and Team Secretary on a one-year maternity contract to support the International Residential Director and wider Residential Development Sales team.
The role is based in their stunning offices in Marylebone.You will be responsible for providing PA duties to the director, organising extensive travel arrangements alongside supporting the wider team of around 7 ranging from Sales Consultants to Senior Directors with some based internationally.
This is an excellent opportunity to join an expanding division with the opportunity for progression within a globally prestigious firm.
There is a strong liklihood of securing a permanent role at the end of the 1 year maternity cover contract.In a fast paced and friendly team, you will have good business acumen, have a highly motivated mind-set with strong communication skills, be responsible in managing you own workload, acting with autonomy and using your own initiative.Key Responsibilities:
Providing full secretarial support to the Director and administrative support to the wider team
Inbox and diary management for the Director
Extensive travel booking for the whole team to include accommodation, flights and taxis
Applying for International Visas
Undertaking compliance for the team
Processing invoices, credit card payments and deposit releases
Reporting international deals
Updating and formatting master schedules and spreadsheets
Ensuring our internal sharing platform is updated with the latest documents
Close liaison with overseas offices
Full coordination of international visits and events
Updating and maintaining Outlook & Dynamics contacts
Handling telephone calls, taking messages and covering phones
Filing, printing and binding
Attending sales and launch events
Management of CRM data and the completion of expense claims
Building relationships and maintaining a high level of professionalism when dealing with clients, applicants and colleagues
Providing holiday cover for other support staff within the division
Provide assistance to team members and the department wherever possible
Develop and maintain active communication both within your team and other teams
Progress business development initiatives
Arranging client events and occasionally attend events
Provide ad-hoc support to the UK China desk
2 years’ experience with diary management and inbox management
Advanced organisational skills
Ability to work under pressure
Intermediate Advanced Microsoft Office knowledge
Fast and accurate typing
Excellent communicator and telephone manner
Excellent time management skills and attention to detail
Good team player but also able to work on their own and use their own initiative
Salary: £32,000 to £34,000 Dependant on Experience Hours: Monday to Friday 9am to 5:30pm Office BasedIf you are a proactive individual who is keen to progress their career within a globally established brand please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.
Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers.