Health and Safety Administrator Apprentice

Key Responsibilities

Provide day-to-day administrative support to the Health & Safety Team. Monitor and manage the shared team inbox, responding to straightforward enquiries and directing others to the appropriate person. Answer telephone calls and take accurate messages. Prepare, scan, photocopy, file and archive documents. Maintain accurate electronic and paper filing systems. Organise meetings, prepare agendas and take accurate notes or minutes as required. • Distribute meeting documentation and maintain records of actions. Enter accident, incident and near miss information onto PCC's reporting system. Update health and safety records, spreadsheets and databases accurately. Assist with maintaining records of risk assessments, inspections and other health and safety documentation. Identify issues and escalate problems to the Health & Safety Team when beyond remit. Support the Health & Safety Team in maintaining records relating to inspections, audits, risk assessments and training. Ensure documents are stored correctly and are easy to retrieve. - Official – Comply with PCC's policies, procedures and health and safety requirements at all times. Undertake other reasonable duties as and when required by PCC. Attend and actively participate in all apprenticeship training sessions and reviews. Complete apprenticeship coursework, assignments and assessments within required timescales. Use learning gained through the apprenticeship to support the work of the Health & Safety Team. Maintain confidentiality and handle sensitive information in accordance with GDPR and council requirements. Assist in maintaining records of health and safety training and support the administration of training bookings where required.

Training:

You will be undertaking the Level 2 Administration Assistant Apprenticeship Standard and fully supported by HTP Apprenticeship College.

You will be developing Knowledge, Skills, and Behaviours in the following areas:

Role and Responsibilities Your Organisation Working Safely Industry Regulations Communication Continuous Professional Development Software Packages Information and Data Diversity, Equity and Inclusion Time Management Sector Landscape, Social Responsibility and Sustainability

As part of the off-the-job training, you will have monthly visits in the workplace from your HTP Apprenticeship Coach, complete a portfolio of evidence, and have time to study independently, undertake research and write assignments.

Throughout your Apprenticeship you will work alongside your Apprenticeship Coach to develop the knowledge, skills and behaviours you need to meet the requirements of the Standard developing a portfolio of evidence. To ensure you are making progress your Coach will provide continuous assessment and provide you with regular feedback. On completion of your formal training, you will demonstrate what you have learnt through question and answer or a project.

Training Outcome:

This is a fixed-term apprenticeship contract but support will be given to find a substantive position within the Council.

Employer Description:

The Health and Safety Team is responsible for supporting a wide range of services which all work together to deliver the City Council's vision. They are responsible for supporting council services to ensure the health, safety and wellbeing of those affected by the Council's activities, including councillors, employees, visitors, contractors and members of the public.

Working Hours :
Monday - Friday, typically 08.00 - 16.00.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience