Purchasing Coordinator

Purchasing Coordinator

Location: Soho, London (with occasional travel to restaurants)
Start Date: June/July

Overview:
We are seeking a highly organized and detail-oriented Purchasing Coordinator to join a dynamic team managing invoicing, purchasing, and logistics for hospitality projects across the UK, EU, US, and UAE. This is a fast-paced administrative role focused on supporting procurement operations from ordering to global shipping and spend reconciliation.

Key Responsibilities:

Purchasing & Invoicing

Raise and manage purchase orders across multiple international projects

Liaise with suppliers, internal teams, and finance to ensure accurate invoicing and payment

Maintain up-to-date FF&E schedules and cost trackers

Monitor and report FF&E spending to project leads

Reconcile project expenditures with finance team

Logistics & Documentation

Coordinate global shipping and delivery logistics

Prepare import/export documentation and oversee customs procedures

Record and archive FF&E certifications and compliance documents (CE, FR, etc.)

Office & Storage Support

Procure office supplies and assist with IT setup for new team members

Maintain and manage inventory of the UK storage facility

Additional Support

Assist with small-scale procurement for existing restaurant enhancement needs

Requirements:

3+ years experience in administration, purchasing, or finance

Advanced proficiency in Excel and Microsoft Office; experience with Google Docs

Basic Adobe InDesign skills (a plus)

Strong attention to detail and analytical mindset

Excellent organizational and communication skills

Able to multitask, manage deadlines, and solve problems independently

Experience in logistics and procurement processes preferred

Collaborative, professional, and committed to long-term growth

Note: This is an administrative role and does not involve design work.

Apply today