Business Administration Apprentice

Answer incoming calls promptly and professionally, taking accurate messages and ensuring enquiries are passed to the correct person or team. Monitor and action emails received in a timely and professional manner. Assist with quotation preparation, job acceptances, purchase order processing and the creation of new jobs. Administer new client instructions promptly and efficiently, making sure relevant information is recorded accurately and handled in line with internal processes. Update spreadsheets, complete data entry tasks and maintain accurate administrative records. Assist with the preparation and sending of RAMS documentation and order STAT records as required. Order sub-contractor services as part of job-related administration, ensuring requests are recorded accurately and progressed. Assist with the administration and recording of Continuing Professional Development activities. Provide general administrative assistance to the surveyors and wider team, helping to ensure client instructions and internal tasks are dealt with promptly and efficiently. Assist with arranging travel requirements for the survey team, including accommodation. Assist with fleet bookings including services, maintenance and repairs. Assist with deliveries, day-to-day office administration including ordering of supplies, and maintaining office cleanliness and organisation. Provide an end-of-week update to the Administration Manager, highlighting completed tasks, outstanding items and any issues.

Training:

The successful candidate will undertake the South Hampshire College Group's Level 3 Business Administrator Apprenticeship, which includes dedicated off-the-job training time to develop the professional knowledge, skills, and behaviours required to complete the programme successfully. This will be on a day-release blended training model where you will either attend college or learn remotely.

Training Outcome:

To become a permanent member of the team with the opportunity to continue your development by accessing further training.

Employer Description:

Encompass Geospatial Ltd is an established surveying company offering you a range of surveying disciplines that takes pride in a client centric approach. From your initial enquiry through to project delivery, understanding your requirements and focusing on your goals is the core of the service Encompass Geospatial delivers.

By providing you access to a team of experienced professionals headed by a single contact for each project, they will work closely with you to ensure your project is completed to the highest industry standards within agreed timescales.

In an industry driven by advancing technology, Encompass Geospatial makes it a policy to sustain its position at the forefront by investing in the very latest equipment and maintaining highly trained and skilled personnel. This provides you with a service designed to enable speed, accuracy and savings.

Working Hours :
Monday to Friday, 9am to 5pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Logical,Team working,Initiative