Purchasing Administrator Apprentice

As a Purchasing Administrator Apprentice, you will become an important part of our Purchasing Department and learn how stock is ordered, monitored and managed within a busy drinks wholesale business. You will receive support and training from experienced colleagues while gradually taking responsibility for routine purchasing administration.

Your duties will include:

• Supporting the day-to-day administration of supplier purchase orders and stock replenishment.
• Maintaining accurate purchasing records and keeping supplier documentation organised and up to date.
• Uploading and recording supplier documents on company systems.
• Updating expected delivery dates and purchase order information as new information is received.
• Monitoring outstanding purchase orders and helping to identify late, incomplete or outstanding deliveries.
• Communicating professionally with suppliers to obtain order confirmations, delivery updates and other information.
• Reviewing sales and stock information to help the Purchasing Team understand demand and stock requirements.
• Checking information carefully, identifying discrepancies and raising queries with the appropriate colleague or supplier.
• Working closely with colleagues across Purchasing, Sales, Warehouse and other departments to help keep information accurate and stock moving efficiently.
• Using Microsoft Office and company systems to maintain records, prepare information and support routine reporting.
• Helping with general administrative tasks within the Purchasing Department and supporting the team during busy periods.
• As your knowledge develops, taking greater ownership of routine tasks and contributing ideas that could improve administrative processes.

This apprenticeship is designed to give you a strong understanding of business administration in a commercial environment while developing practical experience in purchasing, supplier communication, stock analysis and cross-department working. You will be given guidance, regular feedback and time for the training required as part of the Level 3 Business Administrator apprenticeship.

Training:

The apprentice will work towards the Business Administrator Level 3 apprenticeship standard.

Training will combine structured workplace learning within the Purchasing Department with protected off-the-job training delivered by the training provider online every 4 weeks.

Training Outcome:

Successful completion of the apprenticeship could lead to a permanent full-time position within the Purchasing Department. As your knowledge and experience develop, there will be opportunities to take on greater responsibility, including stock analysis, supplier management and the potential to progress into a supervisory or management role.

Employer Description:

Baby Bottles Wholesale Ltd is a family-run drinks wholesaler with nearly 50 years of experience supplying the hospitality industry across the Midlands. We provide pubs, bars, restaurants, hotels, and other licensed venues with an extensive range beers, wines, spirits, ciders, soft drinks, snacks and associated products.

 

We're proud of our reputation for outstanding customer service, reliable deliveries, and building long-term relationships with our customers and suppliers. As part of our team, you'll join a supportive business that values teamwork, reliability, and delivering excellent service every day.

Working Hours :
Monday to Friday, 8:30am–4:30pm. Including a 30-minute paid lunch break each day.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Working Independently,Approachable