Executive Assistant Apprentice

Main responsibilities will include:

Provide administrative support to the Group EA & Office Manager, with routine daily tasks and business administration Assist with calendar management, including scheduling meetings, resolving diary clashes, preparing meeting information and helping ensure follow-up actions are tracked Support email-related administration by helping prepare draft communications, organising follow-up actions and maintaining trackers Book travel arrangements including flights, trains, taxis, accommodation and related itineraries Arrange meeting rooms, refreshments, visitor access and required materials for internal and external meetings Support the preparation of agendas, meeting notes, action trackers and follow-up reminders Help prepare documents, reports, presentations and slide decks using Microsoft Office Maintain accurate records, files, trackers and administrative documents, ensuring information is handled confidentially and appropriately Assist with office management administration across Milton Keynes, London and the future Midlands office Order office supplies, stationery, refreshments and other items required for the smooth running of the offices Support basic facilities coordination, including reporting maintenance issues, liaising with suppliers and helping track office requirements Assist with health and safety administration, including maintaining records, supporting office checks and escalating issues where required Support venue sourcing, logistics, invitations, materials, travel and on-the-day coordination for company meetings and events Liaise professionally with internal colleagues, external visitors, suppliers, venues and service providers Help improve administrative processes by identifying more efficient ways of organising routine tasks, records and communications Support ad hoc administration and project tasks as required, adapting to changing business priorities. Please note: The key dates are to be used as a guide only. Should the right candidate be found, this vacancy may close early

Training:

Training with Milton Keynes College. Ongoing training, support and development with the employer. Business Administrator Level 3.

Training Outcome:

A permanent position may be on offer upon successful completion of the Apprenticeship.

Employer Description:
With a company-wide ambition to outshine for our customers and partners, we are committed to continually raising the bar in how we work and what we deliver. Eclipse Power is a proud market leader in the UK energy sector, providing expert grid consultancy and delivering private network and microgrid solutions, as well as operating as an OFGEM licensed Independent Distribution Network Operator (IDNO). We offer specialised technical expertise at every stage of the customer journey, from advice and support on initial project viability, to design through to adoption and maintenance and everything in between. Our strong reputation, skilled workforce, innovative digital technology, and established industry regulatory relationships underpin the service we provide, and we are passionate and committed to delivering safe, reliable and high-quality solutions for our customers and partners. Our people are our most important asset. Rather than traditional company values, we have personalities, reflecting our belief that how we work and what we do truly matters. With a diverse talent pool, we benefit from many different ways of thinking. Our people have a strong work ethic, care for one another, and make sure we have some fun along the way.

Working Hours :
Monday - Thursday 8.30am - 5.00pm and Friday's 8.30am - 4.00pm.

Skills:
Organised,Multitasking,Written & verbal comms,Professional & friendly,Attention to detail,Eager to learn,Handles confidential data,Proactive & takes ownership,Time management,Microsoft Office skills,Reliable & punctual