Business Administrator Apprentice - Building Services

Sitting within the Housing, Neighbourhoods and Building Services directorate, you will be directly reporting to the Asbestos Manager and supporting them and the Compliance Manager by:

Arranging and providing administrative support in meetings including the production of agendas, meeting minutes, risk registers and management of action logs. Uploading and monitoring information on our IT systems, for example reviewing, interrogating and updating compliance activities on the Repairs and Maintenance Databases and PowerBi Dashboards. Supporting with the organising, producing and printing of asbestos management plans. Supporting with general administrative duties, including sending letters, raising orders, arranging appointments with sites and clients, providing information to asbestos consultants and dealing with asbestos queries. Arranging appointments for the asbestos surveyors to undertake surveys with building users. Supporting with the compliance inbox specifically in relation to asbestos management. Managing the administrative duties related to asbestos surveys, sampling and certification in order to ensure accurate record keeping related to asbestos management.  

Training:

You will be undertaking the Level 3 Business Administrator Apprenticeship Standard and fully supported by HTP Apprenticeship College.

You will be developing Knowledge, Skills, and Behaviours in the following areas:

IT
Record and Document Production
Decision Making
Interpersonal Skills
Quality Planning
Project Management
Business Processes
As part of the off-the-job training, you will complete a portfolio of evidence, attend online workshops, have time to study independently, undertake research and write assignments.

The apprenticeship is assessed independently at the end of the practical training. The assessments include an online multiple-choice test, a business project and presentation and a professional discussion based on a portfolio of evidence.

Training Outcome:

This is fixed-term contract but HTP Apprenticeship College will help with career progression opportunities.

Employer Description:

Portsmouth City Council's Housing, Neighbourhood and Building Services directorate manages council housing, corporate property maintenance, building safety regulations, and capital construction projects across roughly 17,000 council homes and 900 corporate buildings.

The council is committed to their values of respect, integrity, collaboration, inclusivity and being people-focussed. These values set out how they can contribute to the success of the council and your own success as an individual.

Working Hours :
Business operational hours are 8am to 6pm with core hours between 9:30-12:00 and 2pm-4pm, but there will need to be flexible to reflect the fact that most services are provided 24 hours, 365 days of the year.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative