Apprentice Contract Office Administrator

As a Contract Office Administrator Apprentice based at HMS Collingwood, you'll join an experienced and versatile team delivering first-class contract support services to Armed Forces personnel. This 18-month apprenticeship offers the opportunity to gain valuable administration and business support experience while supporting the delivery of services across the Hestia and FMSP Clyde Soft FM contracts.

Working closely with the Business Coordinator and Senior Management Team, you'll play a key role in maintaining efficient office administration, supporting contract operations and developing the skills needed to build a successful long-term career.

As a Contract Office Administrator Apprentice, you'll gain hands-on experience across a variety of business support activities, including:

Coordinating, ordering, controlling and issuing workwear and PPE for contract colleagues Supporting the smooth running of the Contract Office and associated workspaces, including maintaining noticeboards and reporting defects Maintaining accurate contract records and ensuring compliance with GDPR requirements Promoting effective information management practices across SharePoint and contract systems Producing monthly and ad-hoc staff reports, statistics, organisation charts and other business documentation Assisting with the maintenance of training records and arranging external training Supporting the maintenance of contract reporting dashboards and management information Acting as a user of the contract procurement system and supporting purchasing activities Welcoming visitors, arranging visitor notifications, escorting visitors and coordinating refreshments where required Managing incoming deliveries and outgoing parcels Updating process maps using Microsoft Visio, converting documents to PDF and maintaining version control records Supporting internal and external communications through the preparation of reports, presentations and other materials Completing all apprenticeship requirements while developing the knowledge, skills and behaviours needed for career progression Promoting a positive Health & Safety culture and adhering to company policies, procedures and legislation Supporting additional business activities and projects as directed by your line manager

Training:

As part of your apprenticeship, you will be enrolled onto a relevant Business Administration apprenticeship programme. You'll be supported by experienced colleagues, dedicated mentors and our Apprenticeship Team through a combination of classroom learning, on-the-job training, one-to-one coaching, e-learning resources and practical workplace experience.

Throughout the programme you'll gain valuable experience in service desk management, facilities management administration, contract management, variation control, small works coordination, compliance management, customer service, financial administration, supplier management and office management.

Our dedicated Apprenticeship Team will support you every step of the way, helping you make the most of every opportunity and achieve the goals you already have - and those you have yet to discover.

Training Outcome:

Joining Mitie means being part of a team that values collaboration, innovation and the passion to make a difference. We're here to help you kick off your career with purpose, passion and plenty of support.

Employer Description:

At Mitie, we’re the UK’s leading facilities management and professional services company. We deliver critical services that power businesses, communities, and individuals across the nation. Rock Power Connections are proud to be part of Mitie designing and building electrical infrastructure solutions across the UK, bringing high voltage power to the places it’s needed.

Working Hours :
7.30am - 5.00pm Monday - Friday only.

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative