Business Admin Apprentice

Filing of files from past work in strict alphabetical order- in review/live/lapsed order Find patient notes/files for the next week's clinics in order of the day sheet Check current day's patient notes are in order; relocate cancelled/move patients to the relevant dates chase system Stock takes in clinic room, log any discrepancies, replenish stock used Check stock levels, order from suppliers, confirming & checking all orders when they arrive; update on Phorest/Onyx Monthly stock take log and advise Onxy ·Data entry for any new/existing patients onto Health Exchange-Wigmore-Phorest-Onyx systems Maintain staff files- new starters- ensuring we have the relevant documents for each staff member Maintain Suppliers file - A-Z-ensuring that suppliers’ contracts’ expiry is logged on our diary system Clear communication via phone/texts and email to patients/cutomers/suppliers Ensuring all emails are dealt with and responded to in a timely manner       Chase lapsed patients-Text and relocate in the next monthly chase Communicate priority jobs to necessary departments (advise staff of any changes/important information) General administrative duties not limited to the above

Off site

Housekeeping-ensuring patient area’s/toilets are clean and tidy Meet & greet patients-offering refreshments Reception duties- complete relevant paperwork- making next appointments-taking payments/logging on to Onyx- assisting with sales giving advice on our products and services-creating invoices/cashing off on phorest/onyx

Training:

The apprentice will be expected to attend an online lesson once every fortnight to work towards their Business Admin Apprenticeship Standard. 

In addition, the apprentice will be allocated an assessor who will visit them in the workplace once every 6-8 weeks.

 

Training Outcome:

There is no guarantee of a permanent position at the end of this apprenticeship; however, there may be the option of completing the Level 4 Sales Executive Apprenticeship on completion.

Employer Description:

Beautoxology is a specialist aesthetics clinic dedicated to delivering high-quality, non-surgical cosmetic treatments designed to enhance natural beauty and boost client confidence. Combining advanced techniques with a client-centred approach, Beautoxology offers a range of services tailored to individual needs.

 

Working Hours :
Monday to Friday 9am - 5pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills