Business Administration Assistant And HR Support Apprentice

To work effectively as part of a team and actively contribute to the smooth running of the office including HR and personnel processing and data information systems Contribute to the ethos of the school To provide general assistance to the school office, School Business Manager and carry out administration and first aid duties within the school To perform front of house duties and be first point of contact for parents and visitors to the school To work cooperatively within a team and to support and maintain the high standards of professionalism in the office environment To assist the School Business Manager in their responsibilities for the general welfare of staff and pupils and all administrative office duties To assist the School Business Manager with general routine matters of organisation to facilitate the smooth running of the school General Administrative duties as directed by the Head teacher, Deputy Head teacher or School Business Manager Dealing with enquires whether by telephone, in person or in writing Receiving and escorting visitors in the school and provide hospitality Opening and distributing the post and any deliveries received, ensuring ALL delivery notes are passed on to the finance officer when checked To support with recruitment and selection processes, including placing advertisements, providing shortlisting packs, making interview arrangements and completing vetting checks, in line with safer recruitment responsibilities Process Disclosure and Barring Service (DBS) Applications, including verification of documents To work closely with school leaders regarding student placements and volunteers ensuring relevant safeguarding checks are in place To support in ensuring that monthly reports and all paperwork regarding new appointments, changes to contract and resignations are completed and forwarded to the School Business Manager in order to meet required deadlines To support in ensuring that all absence records (sickness, annual leave, compassionate, dependent etc.) are accurately maintained and regularly updated on the schools Management Information System (MIS), and correlate with data provided to payroll Any other duties as required Promote the safety and wellbeing of pupils, and help to safeguard pupils’ well-being by following the requirements of Keeping Children Safe in Education and our school’s child protection policy

Personal and professional conduct:

Uphold public trust in the education profession and maintain high standards of ethics and behaviour, within and outside school Have proper and professional regard for the ethos, policies and practices of the school, and maintain high standards of attendance and punctuality Demonstrate positive attitudes, values and behaviours to develop and sustain effective relationships with the school community Take on feedback and actions points to improve performance and efficient as and when needed Respect individual differences and cultural diversity To comply with, and assist with the development of policies and procedures, and report all concerns to an appropriate person in respect of:    Safeguarding Health, safety and security Confidentiality Data protection Finance Policy and appendices Ensure that the school’s administrative systems contribute to the school’s commitment to equality of access to opportunities to learn and develop for all pupils Undertake these duties within agreed school objectives, policies and procedures and promote the school’s and Local Authority’s Equal Opportunities Policy

Training:
In addition to gaining practical experience in the role, you will also attain an NVQ Level 3 Business Administration qualification which will help start your career and give you an insight into the businesses processes and procedures Our training is all completed remotely via teams with a development coach who will be available for support 24/7 and will arrange weekly/fortnightly meetings with you You receive 20% off-the-job training during this apprenticeship which is included in your weekly working hours

Training Outcome:
Training to be finance officer or a school SBM Move to corporate work within the civil service Specialise in HR or finance or other roles within the school office Additional training and qualifications

Employer Description:

Whitehall is a collaborative and inclusive school in Waltham Forest which is committed to ensuring the very best outcomes for all members of our school community. We are very proud to also have a Specialist Resource Provision for Deaf pupils.

Working Hours :
Monday - Friday, 08:00 - 15:30 (Term time only) 30 Minute lunch break.

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working,Initiative,Knowledge of MS packages,Experience working to targets,Working to deadlines,Working at speed with accuracy,Managing own workload,Prioritising workload