Level 3 Business Administrator Apprenticeship – Queen's Park High School

Main Duties

Provide day-to-day administrative support within the school office. Update and maintain accurate student records using SIMS and other school management systems. Support the effective management of student information and school databases. Input, maintain and validate data accurately and efficiently. Assist with producing reports and data extracts as required. Support the preparation of statutory returns, including the school census. Input and reconcile information from external systems and providers. Maintain the accuracy, integrity and confidentiality of school data in accordance with GDPR. Assist with data validation and quality assurance processes. Maintain Free School Meal (FSM) and Pupil Premium (PP) records using SIMS, Synergy and Local Authority systems. Coordinate and support student biometric scanning for the school's cashless catering system. Assist with organising school photographs and associated administration. Support the delivery of student health and welfare programmes, including immunisation sessions. Produce, proofread and distribute letters and communications to parents and carers. Provide general administrative support, including photocopying, filing and document preparation. Assist with the administration of school events such as open evenings and enrolment days. Provide reception cover when required, welcoming visitors and responding to enquiries professionally. Promote and safeguard the welfare of children and young people in accordance with safeguarding procedures. Comply with school policies relating to safeguarding, health and safety, confidentiality and data protection. Build positive relationships with colleagues, parents, external agencies and other professionals. Attend meetings, training sessions and professional development activities. Undertake any other reasonable duties consistent with the role as directed by the Headteacher, Trust Data Manager or senior leadership team.

Training:

As an apprentice, you will receive support through both on-the-job learning and formal apprenticeship training. This will typically include:

Study towards the Level 3 Business Administrator Apprenticeship Standard. Practical workplace training from experienced school administration professionals. Regular mentoring and progress reviews. Training in school management systems, data management, GDPR compliance and education-sector administration. 

Training Outcome:

Successful completion of the apprenticeship could lead to permanent opportunities within school administration, data management or wider business support roles within the Trust.

Employer Description:

Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

 

Working Hours :
Monday to Thursday, 8:30am – 4:30pm, Friday 8:30am – 4:00pm (30-minute break each day).

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience