Operations & Office Coordinator

Operations & Office Coordinator

Salary: £28,000 to £34,000 per annum pro rata, dependent on experience

Location: Near Lealholm, Whitby (YO21 2AA)

Hours: Part-Time - 30 hours per week (4 or 5 days)

Office Based - Own transport essential due to our rural location and limited public transport links

Benefits include

£28,000 to £34,000 pro rata, dependent on experienceEmployee Assistance Programme (EAP)Funded CPD opportunitiesAnnual leave loyalty schemeOne day of birthday leaveOpportunities for progressionRegular team social eventsIdyllic office location in the North York Moors National ParkUnlimited supply of your favourite tea, coffee and biscuits

Are you the person who keeps everything running smoothly behind the scenes?

Elf Marketing are looking for an organised and proactive Operations & Office Coordinator to join their growing team.

Overview

This is a newly created role and an exciting opportunity to help shape the way the business operates. Working closely with the leadership team, you'll provide support across office management, HR administration, finance, compliance and day-to-day operations, helping to create the structure and efficiency that allows the wider team to focus on delivering exceptional work for their clients.

No two days will be the same. From coordinating meetings and managing office logistics to supporting HR processes and maintaining business records, you'll play a key role in keeping the business running smoothly.

As your knowledge and confidence develop, there will be genuine opportunities to take ownership of key areas and grow into a broader operations role over time.

Role overview

Responsibilities will include:

Administration & Office Management

Managing general office administration and operational tasksAnswering incoming telephone enquiriesManaging calendars, meetings and shared Outlook diariesPreparing company documentation and business recordsManaging incoming and outgoing postOrdering office supplies and refreshmentsCoordinating team meetings, events and socialsBooking travel, accommodation and venues as required

HR & People Support

Supporting HR administration and maintaining employee recordsManaging annual leave and sickness records using BrightHRLiaising with external HR advisors and support providersAssisting with onboarding and employee documentationSupporting payroll preparation and administration

Finance & Compliance

Supporting bookkeeping and financial administration using Apron and XeroAssisting with invoices, expenses and internal reportingMaintaining compliance records and documentationSupporting GDPR and Health & Safety administrationCoordinating statutory checks and business requirements

Facilities & Business Support

Coordinating office maintenance and supplier relationshipsOrganising compliance servicing and inspectionsSupporting workshops and event administrationMaintaining internal systems, trackers and reporting toolsProviding wider administrative support across the business

About You

We're looking for someone who is:

Highly organised with excellent attention to detailProactive and able to use their initiativeComfortable managing multiple prioritiesPositive, approachable and enjoys supporting othersConfident communicating with people at all levelsComfortable handling confidential informationA practical problem-solver who enjoys improving processesSomeone who takes ownership and sees tasks through to completion

About you

Previous experience in an office administration, office coordinator, operations coordinator, executive assistant or office manager roleExperience supporting HR administration, finance or compliance activitiesStrong Microsoft Office skills, particularly Outlook, Word and ExcelExperience using cloud-based business systemsThe ability to learn new systems quicklyExperience within a small business, agency or entrepreneurial environment would be advantageous

Why Join Elf?

This is a fantastic opportunity to join a growing agency in a role where you'll be trusted to make a real difference. You'll work closely with the leadership team, gain exposure to a broad range of business functions and have the chance to develop your career as the business continues to grow.

Interested? We'd love to hear from you. Please apply with your updated CV.

 

 

 

INDHS

Equals One is an advertising and recruitment agency working on behalf of our client to promote this vacancy. You may be contacted directly by the employer should they wish to progress your application. Due to the number of applications we receive, we are unable to provide specific feedback if your application is unsuccessful.