Apprentice in Level 3 Human Resources

Recruitment Administration:

To complete administrative tasks relevant to recruitment and selection of staff including:

Vacancy Advertising: Draft wording and advertise on relevant platforms Applicant Management: Monitor applications received. Download applications and save in relevant recruitment files, identify roles where we are not receiving applications and share this information with the HR & Wellbeing Manager Communication: Share information with the recruiting manager as appropriate Shortlisting: Share the applications received and shortlisting process with the recruiting manager and liaise with them in relation to those shortlisted and the recruitment event arrangements Recruitment & Selection: Organise recruitment and selection activities liaising with all parties and facilitate on the day. This will include preparing panel packs of information, ensuring safeguarding arrangement with the applicants so meet and greet, and escort back to reception, facilitating selection interviews and tests, photocopying pre-employment vetting documentation Drafting offer letters and contracts of employments for approval

Pre Employment Vetting:

To conduct comprehensive pre-employment checks: Carry out all mandatory employment checks to uphold safeguarding and legal obligations This includes verification of identity, Right to Work, Disclosure and Barring Service, previous employer references, qualifications held along with a health passport and overseas checks To maintain the Single Central Record ensuring it is complete, up to date and fully compliant with requirements of college safeguarding policies and procedures Report any discrepancies, concerns or safeguarding risks identified to the HR & Wellbeing Manager or Executive Director, People & Organisational Development

General HR Administration:

Assist with other HR administration such as probation process, performance management, sickness absence, staff induction, changes in contracts, mandatory training, benefits and other relevant administration as directed by the HR & Wellbeing Manager or Executive Director, People & Organisational Development Assist with payroll administration of changes in terms and conditions or new staff joining To liaise with managers, providing advice on changes to staff members terms and conditions and any other relevant information

Record Keeping:

Maintain accurate records of communication, emails, letters, contracts and pre-employment vetting along with any other appropriate documentation in the designated HR digital record system To ensure appropriate databases, spreadsheets are maintained accurately and in a timely manner in or to comply with statutory regulations and legislation, as well as college processes

General Duties:

To contribute to the management of all staff health and wellbeing and inform the HR & Wellbeing Manager of any concerns you identify in a timely manner Takes responsibility for safeguarding and promoting the health and welfare of staff and learners Familiarise yourself with college policies and procedures, relevant statutory regulations and legislation and ensure full compliance. Participate in professional development and performance management systems Undertakes such duties as may be reasonable required of you relating to your role and grade as directed by either the HR & Wellbeing Manager, Executive Director, People & Organisational Development and any other member of the Senior Management Team

Training:
HR Level 3 Apprenticeship Standard

Training Outcome:
A nationally recognised Level 3 Apprenticeship qualification Real experience in HR in a supportive and professional environment

Employer Description:
We are a college in Essex specialising in a variety of programmes for all types of learners. With two campuses, Moulsham Street and Princes Road, the college offers T Levels, apprenticeships, vocational courses, and a range of adult learning programmes. With a number of courses to choose from, Chelmsford College will have a course enabling you to progress either professionally, personally, or both. As one of the best colleges in Essex, we work with a number of established stakeholders who help us build our curriculum, supply work experience opportunities, and ensure that our learners are equipped with industry-standard knowledge. We are proud to be graded Good by Ofsted, which reflects the dedication and hard work that both our learners and staff put in daily. With approximately 2,030 learners aged 16 to 18 years old and 400 adult learners, we aim to provide lifelong learning and educational inclusivity. As well as being a good college to study at, with a commitment to unlocking potential, we pride ourselves on being a good employer who values its staff too. Beyond education, Chelmsford College is proud to foster a friendly community where creativity, innovation, and a passion for learning thrive among both learners and staff.

Working Hours :
Shifts to be confirmed.

Skills:
Communication skills,Enthusiasm