Business Administration Apprentice

Attention to detail is the most essential part of this role and diligence when completing tasks is vital.

The correspondence and documentation that is produced within our office, all contributes to a client’s overall experience and impression of the company. Our high-quality ethos isn’t just reserved to our on-site installation work, we are committed to a high level of professionalism throughout the business.

There are times when the office is extremely busy with multiple requests coming in and short deadlines, so you will need to be able to prioritise your workload at these times.

On the other side of that, there are periods when the office is also very quiet. We are looking for someone who can use initiative to stay useful and identify possible tasks to complete, even when all the normal day to day tasks are done.

Experience of Microsoft Office software as a minimum (primarily Excel and Word) Familiarisation with Apple Mac applications (such as Numbers and Pages) an advantage Manage telephone correspondence and communications, making sure that messages are passed promptly to the appropriate member of staff Greeting visitors into the building, ensuring they sign in and welcoming them with refreshments Provide administration support to the sales team when dealing with incoming enquiries Data input and contribute to the accurate recording and entering of sales and pricing information Assist in organising, coordinating and recording meetings Ensure you comply with Data Protec on requirements when storing and sharing confidential / sensitive personal data relating to staff members and client project documenta on Deal with incoming and external post Action in-coming emails promptly, monitoring and directing emails accordingly Drafting out going e-mails for Directors Manage diaries and book appointments Monitor and order stationery and cleaning materials, as directed by the Directors Monitor and order site work wear, including checking incoming deliveries Calling suppliers for quotations Placing order with suppliers for sites around the UK, arranging deliveries and collections of hired equipment and creating the associated purchase order documents Setting up enquiry and contract files (hard copy and electronic) and general filing dues Keeping the job book schedules, contract trackers and enquiry status sheets up to date Finding and booking accommodation for employees Updating internal employee health and safety CV’s and the training matrix records Assisting Directors with project pricing, including data entry of conveyor components, filling in timesheets and reports with the weekly hours from each site Typing up customer feedback and procedural non-conformance forms Assist in gathering and creating documenta on as part of the client and governing body quality, health and safety appraisals and audits Complete case studies about projects already completed Assist in marketing projects, including PowerPoint presentations and creating more of an online and social media presence

The purpose of this job description is to focus on the main responsibilities of the role. The list of duties for which the postholder is responsible may, within reason, vary at the discretion of OEI.

Training:
Off the job training will take place one day a week at Oldham College

Training Outcome:
Full time position for the right candidate

Employer Description:

Oldham Engineering Installations Ltd. is an experienced mechanical installation company, who specialise in the installation of automation systems across a wide variety of industries. We are a family business established over 35 years ago, who pride ourselves on our on-the-job training and employee loyalty. This allows us to provide our clients with a high quality, highly skilled service and most important of all maintain high levels of health and safety. Our employees are key in supporting us to achieve the levels of service that set us apart from our competitors and your role in this is outlined below.

Working Hours :
Monday to Friday 9:00am to 5:00pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Team working,Initiative