Business Administration Apprenticeship

The role involves a variety of office administration duties including reception support, coordinating office facilities, arranging deliveries and equipment, assisting with events and meeting room management, and supporting health & safety processes. The successful candidate will also assist the Cash Transactions team with invoice processing, client refund administration, and bank reconciliations.

We are looking for someone who is organised, proactive, confident working with numbers, and able to manage multiple tasks in a fast-paced professional environment. This apprenticeship offers valuable exposure to corporate operations and the opportunity to build a long-term career within an international business.

Our distinction flows from our carefully curated team: 2,500+ professionals characterised by tenacity, ethics and exacting excellence. 

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.

About the Role

The Business Administration Apprentice reports to the Facilities Operations Manager and supports the Facilities Operations team and the Cash Transactions team. Primary responsibilities include: 

Facilities Management duties:

Regular H&S inspections/audits around the office Greet external (& internal) visitors First point of contact for reception & office phone Incoming and outgoing post / couriers Audit confirmation letters Milk & fruit deliveries Kitchen restocks Stationery restocks Basic equipment requests Arrange Display Screen Equipment assessments - new joiners & requests New starter equipment – coordinate provision of equipment Access Control card management Reporting / logging maintenance jobs around the office Assistance with planning/booking office events Assistance with organising Social & Charity events Assistance with managing meeting room bookings Assistance with Service Now Desk Booking system management Arranging monthly 'breakfast & brew' / similar events

Cash Transactions duties:

Refund admin - preparing & processing the return of client money in the Libra system Accounts payable admin - keying invoices for the global offices into our AP system Weekly and monthly bank reconciliations

EXPERIENCE

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

Professional, positive, confident and proactive attitude Good time management skills Ability to multitask Numerate with ability to work with numbers confidently

Please note that it is the Maples Group standard policy to undertake various background screening checks on all applicants to whom a conditional job offer is made. Except for roles based in the Republic of Ireland, the background checks will include criminal records checks when a conditional job offer is made. If you have a criminal record, it does not mean that your job offer will be automatically withdrawn. The Maples Group will make all job offer decisions on a case-by-case basis and will take a number of factors into account, such as the role that you are applying for and the nature and circumstances of the past offence. 

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. 

Training:

The Business Administration Apprentice reports to the Facilities Operations Manager and supports the Facilities Operations team and the Cash Transactions team.

Training Outcome:

Potential for further progression following the completion of the apprenticeship.

Employer Description:

We are market leaders in the provision of legal, fiduciary, fund, entity formation and management and regulatory and compliance  services, with expertise across a range of jurisdictions, sectors and disciplines.
 

Working Hours :
Full-time. Hybrid role, with office attendance 3 days per week.

Skills:
Communication skills,Attention to detail,Organisation skills,Administrative skills,Number skills,Team working,Professional manner,Positive attitude,Confident,Ability to multitask