Legal Secretary - Apprentice

Administrative Support

Manage complex calendars, schedule meetings, and coordinate travel arrangements for attorneys, paralegals, and business leaders Coordinate all aspects of meeting logistics, including booking conference rooms, registering guests, arranging equipment, and organising catering Manage communications across multiple channels, including telephone, email, and hard copy correspondence, ensuring timely and appropriate handling Prepare and process expense reports and cheque requests, ensuring accuracy and timely submission Provide backup support to other secretaries, including absence coverage and assistance with overflow work Build strong working relationships with attorneys, PAs, and Business Services colleagues across the firm

Document Preparation and File Management:

Proofread and edit legal documents, correspondence, memoranda, and other materials to ensure accuracy, consistency, and clarity Prepare accurate documents and correspondence adhering to the firm’s house style Assist with the preparation, management, and distribution of audit response letters Maintain organised and up-to-date client and administrative files within the firm’s document management system, ensuring compliance with firm policies and ease of retrieval Support preparation of bibles, court bundles, and other legal materials following training

Business Intake and Conflicts:

Open new client and matter numbers and maintain accurate matter records Perform conflict checks in accordance with firm procedures Prepare engagement letters and coordinate execution via DocuSign

Time Entry and Billing:

Facilitate time entry for assigned attorneys and paralegals, including inputting, reviewing, editing, and releasing time Support the billing process by tracking deadlines and circulating prebills for review where required

Training:
The role will follow a structured apprenticeship programme As this is an apprenticeship, the role will be based on 80% working hours and 20% off the job learning time The role will be a 17- month fixed-term position based on the duration of the apprenticeship

Training Outcome:
The Apprentice will complete a Level 3 Business Administration Apprenticeship, providing a strong foundation and head start in their career as a Legal Secretary

Employer Description:

At Goodwin, we deliver unprecedented client value through a unique combination of industry knowledge, legal excellence, and business advisory expertise — all powered by our high-performance culture.

Working Hours :
Monday - Friday, 9.30am - 5.30pm

Skills:
Communication skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Analytical skills,Team working,Initiative,Patience