Business Administration Level 3 Apprenticeship [Engineering Sector]

Experience of Microsoft Office Excel and Word. Apple Mac applications (Numbers and Pages) an advantage Manage telephone correspondence and communications Greeting visitors Provide administration support to the sales team Data input and contribute to the accurate recording and entering of sales and pricing information Assist in organising, coordinating and recording meetings Ensure you comply with Data Protection requirements when storing and sharing confidential / sensitive personal data relating to staff members and client project documentation Deal with incoming and external post Action in-coming emails promptly, monitoring and directing emails accordingly. Drafting out-going e-mails for Directors Manage diaries and book appointments Monitor and order stationery and cleaning materials, as directed by the Directors Monitor and order site work wear, including checking incoming deliveries Calling suppliers for quotations Placing order with suppliers for sites around the UK, arranging deliveries and collections of hired equipment and creating the associated purchase order documents Setting up enquiry and contract files (hard copy and electronic) and general filing duties Keeping the job book schedules, contract trackers and enquiry status sheets up to date Finding and booking accommodation for employees Updating internal employee health and safety CV’s and the training matrix records Assisting Directors with project pricing, including data entry of conveyor components, filling in timesheets and reports with the weekly hours from each site Typing up customer feedback and procedural non-conformance forms Assist in gathering and creating documentation as part of the client and governing body quality, health and safety appraisals and audits Complete case studies about projects already completed Assist in marketing projects, including PowerPoint presentations and creating more of an online and social media presence

The purpose of this job description is to focus on the main responsibilities of the role. The list of duties for which the postholder is responsible may, within reason, vary at the discretion of OEI.

Training:

Training will take place at work, during normal office hours.

Frequency TBA with the training provider.

Training Outcome:

There is a lot of scope to take this role in a variety of directions within our organisation. In no particular order, some of these possibilities include: Health and Safety, Sales and Marketing including Social Media, Quality Management, Cyber Security, Finances, Human Resources.

Employer Description:

Mechanical Installation Specialists

Established family business

Small office team, offering consistent support and 1:1 mentoring throughout the apprenticeship 

Working Hours :
Monday - Friday 9.00am - 5.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working,Initiative