Estates Administration Apprentice

Key Responsibilities and Tasks:

The post-holder is responsible for the following key deliverables and accountabilities:

Provide general admin support to the team  Assisting with the administration of compliance systems and paperwork Administering key estate processes issue log, compliance tracker, machine and vehicle maintenance Managing various departmental emails Raising purchase orders Assistance coordinating contractors, tenants and internal departments with regular planned and any unplanned maintenance Maintain an electronic and paper filing system Organising and scheduling meetings Maintain service help desk for the estate General clerical tasks Work towards completion of apprenticeship qualification  Develop knowledge of administrative processes and systems Gain understanding of organisational policies, including confidentiality and data protection Handling enquiries by email, phone or in person

Training:

Business Administrator Level 3.

6-hours per week will be designated to off the job training which will include time to complete college work. 

Training Outcome:

To be discussed at interview. 

Employer Description:

The Auckland Project   
At the heart of our sites is Auckland Palace, the home of the Prince Bishops of Durham and the historic seat of faith and power in the North of England. The experience across our sites is deeply linked to those two themes and are repeated throughout the Palace and its gardens, the Faith Museum and the Mining Art and Spanish Galleries.

The collection of our venues, spaces and places invites conversations about belonging, faith, loss, sacrifice, community, love and creativity. We would like our visitors to explore and to discover things about our town, our country and their own lives.

We want to create encounters – and need your help to do so. 
The Estates Team are responsible for all properties within the Auckland Project these include unique and historical venues such as Auckland Palace, Spanish Gallery, Mining Art Gallery and the Auckland Tower among many others.  Whilst this is predominantly an administration role each day will be different and bring new challenges and opportunities to learn. This will be a pivotal role to the functional support within the team.

Working Hours :
Monday - Friday 9am - 5pm, some occasional weekend work may be required.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Team working,Willingness to learn,enthusiastic approach,Maintain confidentiality,Highly motivated and flexible,Ability to follow procedures