HR Administrator Apprentice

Core Purpose:

To support the delivery of a professional and efficient HR service, by administering HR processes spanning the employee lifecycle, from recruitment to offboarding, ensuring accuracy, consistency and timely completion of all activities.

Primary Objectives:

Act as the administrator for the HR service:

Maintain accurate employee records by updating the HR system and appropriately filing of other documentation, ensuring that employee records are securely stored and compliant with GDPR and data protection requirements Maintain the e-learning system by setting up employees on the system and monitoring compliance Administer processes such as sickness absence, maternity, paternity, probationary periods, flexible working requests Assist with preparing and processing monthly payroll, ensuring accuracy and compliance  Assist the Head of HR with drafting letters and taking notes at meetings Monitor shared mailboxes and escalate queries appropriately

Recruitment, Onboarding and Leaver Processes:

Support recruitment, onboarding and leaver processes Administer the drafting and placing of job adverts Administer the shortlisting and interview processes, manually and electronically through the HR system Prepare and send out contract letters as directed by the Head of HR Complete reference requests and any background and disclosure checks Assist with new starter onboarding process including offer letters, reference checks, new employee records and induction processes Administer leaver processes and respond to reference requests

Administer the HR Information system:

Become a superuser of the HR system and assist with its development Highlight opportunities to expand on and improve processes in the system, to enhance employee experience Produce reports from the HR system for analysis

Support the completion of payroll activities in line with payroll cut-off dates:

Administer the monthly staff payroll changes by communicating changes to the Finance & Payroll Officer within payroll deadlines Ensure that employee pay-related data is kept up to date on the HR system

Team Working:

Work closely with the Finance & Resources department to ensure that plans and priorities align with wider organisational plans and strategies Effectively represent the team and actively contribute at internal meetings and external events Understand and adhere to The Fostering Network’s policies and practices Engage with and demonstrate commitment to The Fostering Network’s mission, vision, values and strategy Proactively engage with the performance development approach, taking responsibility for seeking appropriate development opportunities and taking part in learning Take a relationship-based approach to your work, understanding that creating positive relationships with our internal and external stakeholders is central to achieving our objectives Undertake any other duties appropriate to the level in accordance with agreed procedures and guidelines

Training Outcome:

HR Administrator, HR Assistant, HR Officer.

Employer Description:

The Fostering Network is the UK’s leading fostering charity and membership organisation, dedicated to empowering, enriching and supporting the relationships at the heart of the fostering community.

 

Working Hours :
Monday - Friday 9.00am - 5.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Patience