Business Administrator Apprentice

Booking administration-  register members of the Company to access Company website members’ pages; ensure website members’ pages have all information necessary for members to book events, e.g. timing, prices, full description, eligibility Liaison with caterer (currently Life’s Kitchen, see: www.lifeskitchen.com) for events (e.g. numbers, dietary and mobility requirements, timetable, room layout) and venue availability, ensuring all Company requirements for use of Founders’ Hall are clearly booked in online calendar shared with caterer Administer applications for Company membership- invite to at least two Company events, then arrange meeting at Founders’ Hall with two representatives from the Membership Committee Administer mentor / new Freemen relationships- invite mentor to take role; connect mentor with Freeman; request 6 monthly progress report Diary management for Master, Wardens & Clerk- ensure Master indicates response to invitations for timely communication to other Company or organisation issuing invitation; ensure that individuals know to be in the right place at the right time in the right attire Meet and greet event attendees, checking against list of those booked Social media administration- monitor social media channels and repost items of interest from Company website and other sources Administer merchandise- promote sales of Company branded merchandise and despatch / arrange collection from Founders’ Hall

Training Outcome:
Anticipated establishment changes could lead to this post developing into a permanent role

Employer Description:

The Company has a long and continuing history in the City of London. There are 175 members of the Livery. In addition, there are around 80 members of the Freedom. The management of WCF is the responsibility of the Court of Assistants, of which there are 16 voting members, but much of the work is done by Committees: • Audit, Risk & Governance • Finance, Property and Hall • Membership • Marketing & Communications • Industry The Court is chaired by the ‘Master’, who holds office for one year from end October and is supported by Upper and Under Wardens. All these roles are voluntary and unpaid. WCF has its own Livery Hall in Cloth Fair EC1. It uses the lower ground floor (its Livery Hall), ground floor (meeting and reception room) and part of the first floor (office, where this post is based). The rest of the building (floors one to four) is rented out as commercial offices or residential flats The daily running of WCF is managed by the Clerk’s Office, which comprises the Clerk (or Chief Executive), the Assistant Clerk and the Business Administrator (reporting to the Assistant Clerk). This new post is required due to expanding activity. 

Working Hours :
Monday to Friday 09:30 to 17:30, with evening work when there are events

Skills:
Communication skills,IT skills,Attention to detail,Number skills,Team working,Initiative,Clear writing and speaking,Sense of humour,Positive and Approachable,Welcoming and Interested,Microsoft Office Products,Social Media