Office Administrator Apprentice

Maintaining the school diary, including booking meetings and arranging visits for third parties whilst ensuring health and safety and safeguarding procedures are followed.  

Key Tasks:

Reception and Customer Service:

To undertake reception duties including routine telephone and face-to-face enquiries, taking messages and ensuring they are passed onto the relevant member of staff Being the first point of contact for the school and welcoming visitors to the school Ensuring health and safety and safeguarding procedures are followed as per the school’s visitor's procedure Respond to routine enquiries from staff, pupils and parent/carers in a timely manner Arranging visits for third parties including booking rooms and ensuring relevant members of staff are available

General Clerical:

Providing routine clerical support including printing, photocopying and completing routine forms Sorting and distributing internal and external mail Maintaining filing systems and pupil data, ensuring data can be efficiently retrieved when required

Administration and IT:

To undertake word processing and other IT related tasks including communications to parents and data entry Attendance administration including collation of registers and completion of various returns as required by the Local Authority and Department for Education

Standard Duties:

To understand the importance of inclusion, equality and diversity, both when working with pupils and with colleagues and to promote equal opportunities for all To uphold and promote the values and the ethos of the school To implement and uphold the policies, procedures and codes of practice of the school, including relating to customer care, finance, data protection, ICT, health & safety, anti-bullying and safeguarding/child protection

KEY TASKS - Finance:

To take a pro-active approach to health and safety, working with others in the school to minimise and mitigate potential hazards and risks, and actively contribute to the security of the school, e.g. challenging a stranger on the premises To participate and engage with workplace learning and development opportunities, subject to the school’s training plan, working to continually improve own performance and that of the team/school To attend and participate in relevant meetings as appropriate To undertake any other additional duties commensurate with the grade of the post

Training:
Business Administrator Level 3 Off the job training will take place one day a week at Oldham College

Training Outcome:

Full-time position for the right candidate.

Employer Description:

At Woodlands, we believe learning should be engaging, exciting and challenging for all our pupils.

 

As a 2-11 primary academy, we aim to educate and nurture every child ensuring they acquire the knowledge and skills they will need to be successful in the future. Our aim to ensure our pupils grow up to make a positive contribution to their community and be the best that they can be.  We work hard to support all our pupils overcome potential barriers that they might face and aim for all our pupils to reach their full potential.

Effective teaching and learning, that prioritises basic skills and knowledge, allows pupils to make good progress from their starting points and staff work hard to ensure that every child is provided with a range of high quality learning experiences and opportunities. 

We are committed to ensuring the best possible education for our children and continually look for ways to improve, develop and enhance what we do each day for the benefit of our young people.  We strive to work in close partnership with parents and the local community alongside partner schools and South Pennine Academies in order to achieve this.

We hope you find our website both informative and enjoyable - the best way to find out more about us is to come and see for yourself.  We are always pleased to show visitors our Academy at work.

Working Hours :
Monday - Friday 9am - 5pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Patience