Business Administration Apprentice

To undertake word processing and other ICT related tasks including letters, reports and schedules, and work which utilises other ICT packages, such as databases, spreadsheets, formatting presentations or research on the internet. To take notes/minutes of meetings as required, e.g. pupil reviews, CP meetings and staff meetings, and undertake other related tasks to support the organising of meetings, such as typing agendas, collating papers and booking rooms. To maintain and collate registers, pupil reports & data and any other information/statistical returns are routinely required. To undertake routine administration of academy lettings and other uses of academy premises. Under the direction of the principal, organise supply cover.

KEY TASKS – Finance & Physical Resources

To undertake the financial transactions relating to school funds, petty cash, school trips, photographs, postage, telephone calls and school meals, and the balancing of such funds and secure monies in accordance with academy procedures. To order equipment as requested, process invoices and reconcile statements from electronic financial management information systems in line with financial procedures. To maintain stationery and consumables stock and supplies for the whole academy, cataloguing and distributing as required. To operate uniform/snack or other school ‘shops’ within the academy.

KEY TASKS – Reception & Customer Service

To undertake reception duties, answering routine telephone and face-to-face enquiries, taking messages and forwarding them onto the relevant person as required. To welcome visitors to the school, ensuring health and safety and safeguarding procedures are followed, such as signing in/out of a register, issuing badges/passes or escorting visitors as required. To respond to queries and provide general advice and guidance to staff, pupils and parents and others To make arrangements for external visitors, for example, the school nurse, photographer, linked schools and parents.

KEY TASKS – General Clerical

To provide general clerical support, e.g. photocopying, filing, faxing, emailing, completing routine forms and responding to routine enquires. To sort and distribute internal and external mail.

KEY TASKS – Welfare

To undertake pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff in accordance with Academy Procedure.

STANDARD DUTIES

To understand the importance of inclusion, equality and diversity, both when working with pupils and with colleagues, and to promote equal opportunities for all. To uphold and promote the values and the ethos of the school. To implement and uphold the policies, procedures and codes of practice of the school, including those relating to customer care, finance, data protection, ICT, health & safety, anti-bullying and safeguarding/child protection. To take a proactive approach to health and safety, working with others in the school to minimise and mitigate potential hazards and risks, and actively contribute to the security of the school, e.g. challenging a stranger on the premises. To participate in and engage with workplace learning and development opportunities, subject to the school’s training plan, working to continually improve your own performance and that of the team/school. To attend and participate in relevant meetings as appropriate. To undertake any other additional duties commensurate with the grade of the post.

CONTACTS

Pupils, staff parents, carers and guardians, and visitors to the school.

Training:

Off-the-job training will take place one day a week at Oldham College.

Training Outcome:

Full-time employment for the right candidate.

Employer Description:

Our core aim is to provide the best possible education for our children. We want the academy to make a real difference to the lives of pupils and parents who live and work in Oldham. We believe that The Harmony Trust will be a place where every child believes, achieves and succeeds. Developing well-being and self-esteem is at our core alongside raising attainment and achievement. we aim to prepare our learners for the opportunities, responsibilities and experiences of life through a balanced high-quality education in a caring and stimulating environment, where our school community is learning and achieving together.

Working Hours :
Monday to Friday. Hours to be worked between 8.00am and 6pm. Term Time only.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience