Apprentice Business Administrator - University of Oxford NDM Africa Oxford Initiative

The Africa Oxford Initiative (AfOx) is a cross-divisional platform that brings together all aspects of the University of Oxford’s collaborations with African institutions and researchers, promoting the development of equitable partnerships. 

You will join AfOx as an Apprentice Business Administrator within the Operations Team, reporting to the Operations Manager. In this role, you will support a wide range of operational activities that underpin the delivery of AfOx programmes. 

The Operations Team manages all operational aspects of AfOx, including its core programmes (Visiting Fellowships, Catalyst Grants, Innovation Platform, Scholarships, and Ubuntu Transitions). This is a fast-paced and varied environment, where responsibilities and priorities may change on a daily basis. 

You will assist with administrative and operational tasks to ensure processes run efficiently and effectively, contributing to the successful coordination and delivery of programmes. 

You will be fully trained to: 

Provide administrative support to the Operations Team across day-to-day activities Respond to basic enquiries and redirect them as appropriate Support the financial and logistical delivery of AfOx programmes Manage travel arrangements, subsistence, and expense processes, including preparing claims and reconciling advances Assist with financial administration, including supporting financial reporting and record-keeping Support procurement processes and prepare documentation for payment requests Respond to queries relating to AfOx programmes in a professional and timely manner Maintain accurate project files, grant documentation, and correspondence Contribute to the coordination and delivery of events and programme activities Carry out general office duties including photocopying and filing papers Undertake ad hoc tasks and projects as required, appropriate to the role Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal University requirements

Job descriptions can never be comprehensive, and you may be required to undertake other similar tasks and responsibilities. 

Training:

Duration:

15-months practical training period, plus 3-onths for End Point Assessment

Delivery model:

Work-based training with your employer 10 days Business Professionals training at college  Approximately 12 on-site assessment visits per year Off the job training will count for at least 6 hours per week of an apprentice’s time at work

Qualifications included:

Level 3 Business Administrator apprenticeship standard

End Point Assessment:

Knowledge test Portfolio based interview Project/improvement presentation

Training Outcome:

Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.

Employer Description:

We are the largest employer in Oxfordshire with around 17,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Working Hours :
Monday - Friday, office hours to be confirmed.

Skills:
Communication skills,Attention to detail,Organisation skills,Team working,Initiative,MS Excel, Outlook and Word,Willing to learn new skills,Adaptability,Can learn to meet deadlines,Proactive,Able to work independently,Highly numerate,Discretion and confidentiality,Interest in finance admin,Demonstrable Africa interest