Apprentice Administrator

To be based in the main school office To assist with reprographic requests and ensure a timely completion and process is followed To provide high standards of telephone and reception skills when communicating with outside agencies, parents/carers, governors, staff and students To provide a professional image when greeting visitors and other stakeholders To prioritise telephone calls and visitor queries and deal with all requests appropriately, accurately record messages and signpost as required To ensure visitor signing in procedures are followed correctly including safeguarding checks To assist with new intake including processing consent forms. To produce documentation for a variety of audiences To communicate with others to organise meetings To use SIMS and other school systems to create and run reports To assist with the analysis of data First Aid Trained (training provided)

Specific responsibilities:

To support the attendance team in its statutory duties including tracking and monitoring attendance, contacting home about absences, reporting and recording official attendance documentation between school, home and the local authority To process and update free school meal/pupil premium data To assist with pupil admissions and pupil transfers To process statutory documentation regarding suspensions and exclusions, including reporting to the local authority To assist in the coordination and administration of parents’ evenings, options evenings and any other events similar in nature. This includes but is not limited to sending letters, text messages, creating registers for parents to sign in, setting up for the event, providing refreshments and covering events outside of the school hours To model the values, ethos and vision of the Trust To maintain at all times, the utmost confidentiality with regard to all records, personal data relating to staff, students and other information of a sensitive or confidential nature Maintain personal expertise, to be a role model and promote high expectations for all members of the school community through your role within the structure

Training:
Level 3 Business Administrator apprenticeship standard You will be allocated 6 hours per week for training and college work You will have monthly on-site visits by a personal tutor You will be involved in regular reviews with your college tutor and your work place mentor

Training Outcome:

 Any person completing an apprenticeship in a school office will gain excellent skills and knowledge which are transferable to any administration role.

Employer Description:

Staindrop Academy is part of  Advanced Learning Partnership schools, Staindrop Academy offers education to children from year 7 to 11.

Working Hours :
8am to 4pm Monday to Thursday. 8am to 3.30pm on a Friday

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Team working,Initiative,Non judgemental,Patience