Level 3 Business Administrator Apprenticeship – Preston Park Primary School

Main Duties:

Provide day-to-day administrative support to the Interim Federation Business Manager and Admin/Finance Officer Maintain a high level of confidentiality regarding staff and pupil information Maintain, update, and file HR records both electronically and in hard copy Assist with recruitment administration in line with school policies and safeguarding procedures Input and retrieve information using the school’s Management Information System (MIS) Type and prepare correspondence including emails, letters, memos, reports, and staff briefing notes Answer and make telephone calls professionally and efficiently Copy, laminate, scan, and prepare documents as required Arrange meetings, manage paperwork, and maintain electronic diaries Learn how to take accurate minutes during meetings and transcribe them Support the Senior Leadership Team and Interim Federation Business Manager with projects, publications, and documentation Provide front-office cover for absent colleagues when required Liaise with external agencies and suppliers where appropriate Prepare meeting rooms and refreshments for visitors and meetings Support the Admin/Finance Officer with processing requisition orders and purchase orders Check orders for accuracy and distribute documentation to suppliers and budget holders Assist with invoice processing in accordance with Local Authority and School Financial Handbook procedures Investigate and resolve supplier invoice queries and arrange returns, refunds, or credit notes Respond to queries from suppliers, budget holders, staff, and debtors Chase outstanding payments from parents and staff Help monitor school stock supplies and support cost-effective ordering procedures Distribute stock and supplies to staff members Support the school during pupil lunchtimes when required Undertake any other reasonable duties as directed by the school

Training:

As an apprentice, you will receive support through both on-the-job learning and formal training as part of your apprenticeship programme. This will typically include:

Study towards a Level 3 Business Administrator Apprenticeship Standard On-the-job training and mentoring from experienced school professionals Regular review meetings to support progress and development Training in school administration, finance systems, and education-sector processes

Training Outcome:

Potential full-time employment opportunities within school administration or finance for the right candidate upon successful completion of the apprenticeship.

Employer Description:

Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

Working Hours :
Monday to Friday, 8:30am - 3:00pm (30-minute break)

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Logical,Team working,Initiative,Non judgemental,Patience