HR Administrator Apprentice

Main duties and responsibilities:

To carry out administrative tasks for the recruitment and selection process, including advertising vacancies on the Trust’s websites & external/online publications, interviews, pre-employment checks required in line with KCSIE and offer letters and contracts. To support academies with enquiries regarding their SCRs. To maintain personnel files for the Central Support Team and audit personnel files within the academies to ensure they meet the required standards. To provide administrative support to the HR function, including, but not limited to, onboarding/offboarding, probationary periods, contract and pay variations and attendance management. To contribute to the development and implementation of new procedures and HR systems, including using various MIS. To administratively support and minute hearings and formal meetings. To coordinate and arrange meetings/training on behalf of the HR function. To prepare training materials, e.g. handbooks, slides. To assist with the production/manipulation of data within Excel and Google and produce reports for the Trust’s yearly internal and external audits. To assist with data protection to ensure HR compliance, including maintaining HR records in line with the Trust’s retention schedule. To be the first point of contact for the HR function, including answering the telephone, monitoring the HR inbox, dealing with general HR queries and disseminating HR communications through various channels. To carry out administrative tasks related to the payroll function, including submission of final export reports & supporting documentation and assisting with first report checks. To develop and maintain close working relationships with external and internal stakeholders. To deliver a customer-focused service to the academies. Utilise a variety of software packages in everyday work. Organise and maintain effective filing systems, both paper and electronic. Undertake project work as required. Show a commitment to diversity, equal opportunities and anti-discriminatory practices. Show a commitment to ensuring children, young people and vulnerable adults learn in a safe environment. Participate in relevant and appropriate training and development as required. To carry out any other duties commensurate with the role, as reasonably required.

Training:
The role will commence with a settling in period, with the view to start the apprenticeship in September 2026.   The training will involve a day release at our Stretford campus. 

Training Outcome:

The possibility of a full-time post upon successful completion of the apprenticeship for the right candidate.

Employer Description:

The Sovereign Trust is a forward-thinking Multi-Academy Trust committed to delivering high-quality education and support for children and young people with special educational needs and disabilities (SEND).

The Trust comprises a group of specialist schools and a further education college, working collaboratively to provide inclusive, ambitious, and personalised learning pathways for pupils aged from early years through to post-19 provision.

Driven by its vision “to be a centre of excellence for learning and development for pupils with special educational needs,” the Trust places strong emphasis on safeguarding, wellbeing, and enabling every learner to achieve their full potential.

The Sovereign Trust is underpinned by its core values of:

Respect
Integrity
Opportunity
Community
Enjoyment

Through a strong central team and effective governance, the Trust supports its academies with expertise in education, workforce development, safeguarding, and operational excellence. This ensures consistency, compliance, and continuous improvement across all settings.

The Trust is committed to developing its workforce, promoting inclusive practices, and maintaining the highest standards of care and education for its learners.

 

Working Hours :
• 36.25 hours per week • Monday-Friday • All year round

Skills:
Communication skills,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Analytical skills,Team working,Initiative,Non judgemental,Patience,Able to prioritise workload,Confidentiality when required,Customer focused approach,Professional,Ability to remain calm,Confident and assertive