Administrative Assistant Apprentice

Act as the first point of contact for visitors, parents and pupils – both in person and on the telephone, in a courteous, professional, calm and friendly manner – ensure all visitors are escorted to their destination and correctly following the safeguarding system for signing in procedures To use clerical time efficiently and to ensure smooth running of the office, maintaining up to date computer-based and manual filing systems To operate relevant IT systems such as Word and Excel, use email, ParentPay, Class Dojo, SIMS and use the internet as appropriate To provide general clerical/administrative support, including photocopying, other reprographics, completing standard forms, responding to routine correspondence and laminating Arrange school photographs, deal with administrative aspects relating to ordering and distribution Be responsible for the ordering of school uniform if requested by the parent To maintain the school diary by arranging appointments To distribute both internal and external mail – ensure staff receive messages promptly and accurately Educational visits – to assist with the booking of trips ParentPay, book buses, order free school meal packed lunches Carry out clerical work in connection with school meals service to include the weekly school meal return and other events To assist in the issue of stationery and maintain stationery cupboard Morning phone calls to parents to check absence and lateness. Monitor registers on SIMs, complete attendance daily ensuring all marks are recorded correctly To assist the Headteacher and teaching staff in the coordination of meetings for parents (ensure letters are sent out) and training courses – book courses, give information to staff, put date in diary To assist in the administration of first aid when necessary; to undertake initial and refresher training.   To be aware of and comply with all policies and procedures  Maintain high standards when managing confidential information, complying with the school’s data protection procedures and legal requirements at all times Contribute to safeguarding the welfare of children in school at all times To attend relevant staff meetings and in-service training  Assist with organisation of events, communication and administration relating to admission of new pupils/cohorts
Liaise with after school club staff Ensure that electronic and paper-based pupil records are kept updated and filed away as requested Support the organisation of school events through effective communication, carrying out administrative duties, providing organisational support and arranging tickets where required Maintain tidiness of the school office space To prepare orders, return unwanted items – keeping office and corridors tidy at all times Ensure files and paper work are achieved as requested and archive cupboard is kept tidy Regularly review own practice, set personal targets and take responsibility for your own personal development Model high professional standards and be a responsible and effective member of staff Be aware of and tolerate difference, ensure equal opportunities for all The post holder may undertake any other duties that are commensurate with the post

Training:

Training will take place at Cockfield Primary School five days a week at the workplace with regular visits from a tutor. 

Training Outcome:

To be discussed at interview.

Employer Description:
Welcome to Cockfield Primary School, where every child’s journey matters. We are a small welcoming and inclusive Primary and Nursery School, located in the heart of Cockfield Village. Our school motto is “Care, believe, achieve together” and out ethos of care and ambition runs through everything we do/ Nestled in the heart of our rural community, we are dedicated to fostering a nurturing and inclusive environment that encourages curiosity, creativity and a love of learning. Our committed staff team aim to inspire and support each student, and their families, to ensure that they achieve their full potential academically, socially and emotionally.

Working Hours :
Mon-Fri, 9:00am-3:30pm with 30 minutes lunch. Role is term time only.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative