Level 3 Business Admin Apprentice

Job Title: Apprentice Administrative Assistant
Grade: Minimum wage for age
Reporting To: Administration Manager

Purpose of the Role:

To provide high-quality administrative support to the school’s administration teams, ensuring the efficient and smooth operation of daily administrative functions.

Key Responsibilities:

Administrative Support:

Receive, sort, and distribute incoming mail, as well as prepare and dispatch outgoing mail Provide effective administrative support to the reception, finance, student services, pastoral care, and attendance teams Create and maintain documents and spreadsheets using Microsoft Word and Excel for daily administrative tasks Perform filing, typing, scanning, and reprographic duties to meet the school's needs Handle sensitive and confidential information, including accurate data entry Operate the switchboard and manage telephone inquiries Maintain and update manual and computerized records using management information systems (SIMS) Assist with the organisation and support of various events and meetings Address student inquiries and manage lost property Provide assistance with student-related events to ensure smooth operations (e.g., school photos, vaccinations) Provide cover for other members of the administrative team as needed throughout the day Undertake additional administrative tasks as required, in line with the responsibilities of the role

Support for the School:

Adhere to and comply with policies and procedures relating to child protection, health and safety, security, confidentiality, and data protection, reporting any concerns to the appropriate person.
Contribute to the overall ethos and objectives of the school Participate in training, learning activities, and performance development as required Attend and actively participate in meetings as required Undertake any other duties as necessary, commensurate with the responsibilities and grade of the post Demonstrate flexibility in working arrangements and in the allocation of duties to support the achievement of school objectives and the development of an effective team

Person Specification:

Good numeracy and literacy skills, ideally to a minimum of GCSE grade 4/C Proficient in the use of ICT software packages Ability to operate relevant office technology and equipment Strong keyboard and data entry skills

Skills and Attributes:

Excellent communication skills, both written and verbal Ability to relate well to both children and adults A flexible approach to tasks and responsibilities Enthusiasm for meeting the information and service needs of staff and students Ability to work constructively as part of a team, understanding the roles and responsibilities of others, as well as one's own position Proactive in identifying personal training and development needs, and a willingness to participate in professional growth opportunities

Training:
Business Administrator Level 3 Apprenticeship Standard

Training Outcome:
After completing a business administration apprenticeship, you can progress to roles like office manager, executive assistant, or pursue further studies in business management, potentially leading to management or senior support positions

Employer Description:
As a school we are extremely proud of our badge, you will see it everywhere around the school. We are proud because it sums everything that we believe in. The motto on the badge says ‘Ut Fili Lucis Fiatis’ and it means ‘to become children of the light’, and that is the reason we exist as a school. We believe that every young person who walks through our doors has enormous potential. Our staff work hard to help students to reach their best and become enlightened, or as our motto says, become children of the light.

Working Hours :
Monday - Friday, 08:30 - 16:30

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental,Patience