Business Administration Apprentice

The Business Administrative Apprentice provides dedicated PA and administrative support to the Executive Director and Chief Financial Officer, while also supporting the broader Executive Leadership Team (ELT) as required. The role sits within the Operations team and reports directly to the Strategic Project Manager & EA, working in close partnership with them to ensure seamless executive-level support across the organisation.

This is a Level 3 Business Administration Apprenticeship. Alongside their day-to-day responsibilities, the postholder will work towards a nationally recognised qualification in a fast-paced, senior-facing environment.

Main Responsibilities:

PA Support - Executive Director & Chief Financial Officer:

Manage diaries, ensuring time is allocated effectively and conflicts are resolved proactively Arrange travel and accommodation, confirming all logistics accurately and in good time Process expense claims and reconcile receipts, ensuring accuracy and alignment with internal policies Support the drafting of correspondence on behalf of senior leaders Handle sensitive and confidential information with discretion and sound judgement

ELT & Executive Office Support:

Prepare agendas, collate materials and support notetaking and minute-taking for meetings involving the Executive Director, CFO and broader ELT, with training provided Support the planning and coordination of multi-stakeholder meetings, managing attendee logistics, briefing materials and communications (with guidance from the Strategic Project Manager & EA) Coordinate company meeting slides and catering arrangements to a high standard Track actions arising from meetings and follow up to ensure timely completion Deputise for the Strategic Project Manager & EA as required, including occasional cover for CEO-related diary and meeting support

Administration & Information Management:

Maintain well-organised electronic filing systems, ensuring records are easy to locate and consistently structured Book meeting rooms and manage logistics for Executive Office events and meetings Support the Strategic Project Manager & EA with project administration, research and presentations as required

 

Training:
Actively engage with the Level 3 Business Administration apprenticeship programme, completing coursework and assessments to the required standard Apply learning from the programme to day-to-day work, developing skills and knowledge progressively throughout the role

Training Outcome:
The Level 3 Business Administration Apprenticeship runs over 18 months, during which time the apprentice will build a strong foundation in executive support, administration and professional communication, all in a senior-facing environment On successful completion, the natural progression would be into a PA role, whether within Cambridge Enterprise should a suitable opportunity arise, or externally The experience gained supporting the Executive Director, CFO and broader ELT puts them in a strong position for PA roles across a wide range of organisations and sectors We cannot guarantee a permanent role on completion, but we are committed to developing our apprentice fully and supporting them to take their next step with confidence, whatever that looks like

Employer Description:

Cambridge Enterprise is the commercialisation arm of the University of Cambridge. We take brilliant ideas, from groundbreaking medical research to world-changing technology, and help turn them into real products, companies and services that benefit society.

We're a small organisation with an outsized impact. You won't be lost in a corporate machine, you'll know the people around you and see the difference the work makes.

Working Hours :
Monday - Friday, 09:00 - 17:30

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience